Executive Assistant
$140k - $150kMaven Recruiting Group
Are you an Executive Assistant who would thrive inside a boutique venture capital firm backing the technologies shaping whats next? This team is investing in innovative companies with the potential to create meaningful, lasting impact, and theyre looking for an exceptional EA to support two Partners. This role is ideal for someone who is proactive, highly organized, and energized by a fast-moving investment environment where priorities shift quickly and attention to detail matters. Youll work closely with accomplished investors, gain exposure to exciting companies and founders, and play an integral role in keeping the Partners and broader team operating at their best. The Role: Executive Assistant The City: Menlo Park (Hybrid - 3 days onsite) The Money: $140K$150K base DOE + Bonus + fantastic benefits The Culture: Good work-life balance. Boutique. High-impact. Mission-driven. The Ideal Candidate: Highly organized. Proactive. Excellent communicator. Detail-oriented. Thrives in dynamic environments. The Day-to-Day: Manage sophisticated and frequently shifting calendars, coordinating priorities and schedules across multiple time zones. Organize internal and external meetings, ensuring scheduling and logistics are handled seamlessly from start to finish. Oversee domestic and international travel arrangements, including flights, accommodations, visas, transportation, and detailed itineraries. Prepare and submit monthly expense reports, maintaining accuracy and timely reconciliation. Act as a key point of contact on behalf of the Partners, communicating professionally with investors, board members, executives, and other external stakeholders. Keep the firms CRM organized and current, maintaining accurate records, documentation, and data. Partner with the broader team on administrative needs and day-to-day coordination to help maintain an efficient, well-run office and investment environment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. #J-18808-Ljbffr
$175k
...A private family in Los Altos is seeking an experienced Executive Personal Assistant to serve as a trusted partner in managing the family's personal, administrative, and day-to-day operations. This role supports a busy dual-career household with three school-age children...SuggestedFlexible hoursPocketbook Agency
Los Altos, CA4 days ago$140k - $150k
...Executive & Personal Assistant Our client is a mission-driven, high-growth technology startup redefining the HR space with a cutting-edge platform used by leading, high-profile companies. We are seeking a highly polished, proactive, and discreet Personal and Executive...SuggestedFlexible hoursCareer Source Group, LLC
Menlo Park, CA7 hours ago- ...inquiries. Prepare, proofread, and format correspondence. Maintain electronic and paper filing systems; ensure accurate recordkeeping. Assist with meeting logistics (in person and virtual) including agendas, minutes, and follow-up actions. Monitor and order office supplies...SuggestedWork at office
Ova Technologies
Stanford, CA3 days ago - ...Executive AssistantBecome an integral part of Commercial and Investment Banking team where you will have the opportunity to work in a... ...with a focus on attention to detail and quality.As an Executive Assistant in the Commercial and Investment Bank, you will partner with a...SuggestedWork at office
Chase
Palo Alto, CA4 days ago $55.29 - $64.91 per hour
...with the goal to deliver best in class service while providing a positive working experience for its staff. Job Summary : The Executive Assistant (EA) provides high-touch, operationally focused support to leaders across Design & Construction and Legal. This role would...SuggestedWork experience placementWork at officeFamily Office
Redwood City, CA4 days ago$105k - $115k
...venues and 32 culinary enterprises. In addition, R&DE provides executive services, conference operations, and guest lodging. R&DE is a... ...administrative programs or functions under general supervision of the Assistant Vice Provost. Anticipate the needs of this senior level...Work at officeRemote workFlexible hoursStanford
Stanford, CA3 days ago- ...Senior Executive Assistant Location: Palo Alto Hybrid or West Coast Remote. We are looking for an outstanding Senior Executive Assistant to play a key role in our company’s growth and success. Reporting directly to the Chief People & Places Officer (CPPO) this role will...Work at officeLocal areaRemote workFlexible hoursShift work
Integration Appliance, Inc.
Palo Alto, CA2 days ago $50 - $60 per hour
...powered performance marketing company with a reputation for cutting-edge technology and global impact is looking for a proactive Executive Assistant to join its Redwood City or San Francisco office, supporting the R&D leadership team. This role is ideal for someone who...Temporary workWork at office2 days per week1 day per weekCareer Group
Redwood City, CA14 hours ago$120k - $135k
...Executive AssistantAt Mudflap, we're modernizing the $1 trillion trucking industry, the backbone of the U.S. economy. By helping over... ...processes billions in annual payment volume.As our Executive Assistant, you'll be the operational backbone for our co-founders and a...Work at officeMudflap
Palo Alto, CA1 day ago$100k - $120k
...more. Base pay range $100,000.00/yr - $120,000.00/yr A Venture Capital Firm in Palo Alto, CA is seeking a poised and proactive Executive Assistant to support a Senior Managing Partner and their high-performing team. This is a unique opportunity to join a well-established...Full timeWork at officeRemote workCareer Group
Palo Alto, CA2 days ago- ...’s most renowned universities. Located in the San Francisco Bay Area, Stanford University’s School of Medicine is seeking an Executive Assistant to provide dedicated, high-level administrative support to the Chair of the Department of Urology. You will join a collaborative...Work at officeRemote work
Stanford University
Palo Alto, CA1 day ago - ...Executive Assistant – Full TimeLocation: Menlo ParkOverviewWe are seeking a proactive and highly organized Executive Assistant (EA) to support senior leadership in a fast-paced, innovation-driven environment. This role is ideal for someone early in their career (2–5 years...
HIKINEX
Menlo Park, CA1 day ago $250k
...We are searching for an exceptional Executive Assistant on behalf of a Bay Area founder leading a well-established organization. The role is based in Palo Alto, in-office 5 days/week and compensation will be around $250K. You will serve as the right hand to a founder whose...Work at officeAlison Brown Placement Specialists, LLC
Palo Alto, CA1 day ago- ...We are hiring an Executive Assistant, Office of the CEO to help establish A1’s early presence in the United States. You will work directly with the CEO to keep key activities moving - from preparing materials and coordinating meetings, to supporting hiring efforts and...Work at officeFlexible hours
A1 Services
Palo Alto, CA4 days ago $100k - $130k
...Our client is a prestigious financial services firm looking to hire an Executive Assistant. Base Pay Range $100,000.00/yr - $130,000.00/yr Seniority Level Mid‑Senior level Employment type Full‑time Job Function Administrative Responsibilities Coordinate meetings and plan...Full timeWork experience placementWork at officeAtlas Search
Menlo Park, CA2 days ago- ...a week in office. There is no opportunity for remote working. Qualifications Minimum of 3 years of experience in an Executive or Administrative Assistant role High school diploma or GED is required; Bachelor's degree preferred Being able to multi-task in a fast‑paced environment...Work experience placementWork at officeRemote work
ApTask
Menlo Park, CA1 day ago - ...Executive AssistantThe Executive Assistant supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning...Work at officeFlexible hours
Egon Zehnder
Palo Alto, CA2 days ago $40 - $61 per hour
...tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data... ...departments/divisions and companies. Supervises entry-level executive assistants or administrative support staff of the administrative services...Hourly payFull timeTemporary workWork experience placementWork at officeLocal areaRelocationFlexible hoursShift workHP
Palo Alto, CA3 days ago$50 - $60 per hour
...Executive AssistantThe Executive Assistant is responsible for a broad range of administrative, operational, and logistical duties supporting business functions and day-to-day operations. Responsibilities include coordination of internal workflows, external communications...Hourly payWork at officeMarcus & Millichap
Palo Alto, CA1 day ago$120k - $140k
...based on your skills and experience — talk with your recruiter to learn more. Base pay range $120,000.00/yr - $140,000.00/yr Executive Assistant to Chief of Global Field Operations What You Will Be Doing Provide day-to-day administrative support for several members of our...Full timeWork experience placementWork at officeConfidential Jobs
Palo Alto, CA2 days ago- ...Executive AssistantThis role is responsible for providing advanced tactical and strategic administrative support to upper-level executives... .../divisions and companies. Supervises entry-level executive assistants or administrative support staff of the administrative services...Work experience placementWork at office
HP Development Company, L.P.
Palo Alto, CA14 hours ago $45.94 - $59.73 per hour
...This is a Stanford Health Care job. A Brief Overview Executive Assistants I provides the full range of administrative assistance of considerable complexity, difficulty and sensitivity to Executive-level positions and independently plan, organize, and oversee the day-to...Hourly payWork at officeSupportFinity
Palo Alto, CA4 days ago$105.25k - $148k
...Executive AssistantPalo Alto, CAArc Institute is an independent nonprofit research organization at the interface of artificial intelligence... ...-term philanthropic funding.We are looking for an Executive Assistant to support both our Chief Science Officer and Chief Technology...Work at officeShift work3 days per weekArc Institute
Palo Alto, CA2 days ago$150k - $160k
...needed Salary: $150,000 – $160,000 base + bonus + benefits A growing private equity firm is seeking a polished and proactive Executive Assistant to support the Founder as the firm opens and scales its new office on the Peninsula. This is an exciting ground-floor opportunity...Work at officeRemote workFlexible hoursShift workCareer Group
Menlo Park, CA2 days ago- ...Our client, is seeking an Executive Assistant to join their team. As an Executive Assistant, you will be part of the administrative support team supporting senior leadership. The ideal candidate will have excellent organizational skills, proactive communication, and the...Weekly payTemporary workFlexible hours
Manpower Group Inc.
Palo Alto, CA1 day ago $84k - $126k
...Executive AssistantEquinix is the world's digital infrastructure company®, shortening the path to connectivity to enable the innovations... ...and leverage collaborative relationships with other Executive Assistants across the companyPrepare, review, and track expense...Work experience placementWork at officeEquinix
Redwood City, CA1 day ago- ...DeepMind, MSL, Recursive, and Thinking Machines. What we're looking for Odyssey is seeking someone to support our leadership team across executive logistics, office operations, and day‑to‑day execution. This is a hands‑on, high‑trust role for someone who is fast‑moving, highly...Work at office
Odyssey
Palo Alto, CA3 days ago $106k - $135k
...Executive Assistant, Gender Equity and Governance The Foundation is seeking an Executive Assistant to support the Program Director of the Gender Equity and Governance (GEG) Program, Hewlett’s largest program team with annual grantmaking of over $120 million. The role will...Full timeWork at officeWorldwideWilliam and Flora Hewlett Foundation - Menlo Park, Californi...
Menlo Park, CA4 days ago$30.39 - $33.76 per hour
...Administrative Assistant to the Managing DirectorThe Administrative Assistant to the Managing Director / Regional Vice President and... ...Finance office. This role ensures the efficient management of executive priorities, facilitates communication across departments, and...Hourly payWork at officeLocal areaRosewood Hotel Group
Menlo Park, CA7 hours ago$125k - $140k
...Growth team, working as part of a multi-support team supporting a Firm Partner. You are a sharp, experienced, and professional Executive Assistant and will play a vital role in ensuring seamless operations across a dynamic calendar of meetings and global travel—providing...Casual workWork at officeICONIQ
Palo Alto, CA7 hours ago
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