Administrative Assistant

Joining AdventHealthJoining AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.All the benefits and perks you need for you and your family:Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability InsurancePaid Time Off from Day One403-B Retirement Plan4 Weeks 100% Paid Parental LeaveCareer DevelopmentWhole Person Well-being ResourcesMental Health Resources and SupportPet BenefitsSchedule:Full timeShift:Day (United States of America)Address:900 HOPE WAYCity:ALTAMONTE SPRINGSState:FloridaPostal Code:32714Job DescriptionProvides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccuring conference calls Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance with correct grammar, punctuation, and spelling. Makes travel arrangements for assigned leaders and coordinates schedules. Completes expense reports in a timely manner and ensures they are processed by accounting. Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates professionally with staff, leadership, outside callers, and visitors. Directs incoming communications according to director's schedule and priorities. Other duties as assigned. Schedules and maintains assigned leaders' calendars and updates Outlook with current information. Manages daily mail pick-up and distribution, package shipments, and certified mail, tracking all requests electronically. Maintains department inventory of office supplies and equipment, including purchase orders and check requests.Knowledge, Skills, and AbilitiesDemonstrates ability to communicate by reading, writing legibly, speaking, and comprehending English effectively to carry out job requirementsProficient with Microsoft Office, including Outlook, Excel, PowerPoint, and WordDemonstrates strong interpersonal skills by effectively communicating with all levels of management, staff, outside vendors, and patientsExhibits effective time management and organizational skills with a strong emphasis on attention to detail and the ability to multitaskAbility to remain calm under pressure and adapt to new situations and responsibilitiesDemonstrates problem-solving skills, including the ability to effectively solve problems in complex situationsFamiliarity with Electronic Medical/Health Records preferred; proficiency in medical terminology also [Preferred]Ability to work independently or in a team environment, demonstrating flexibility in work patternsDisplays professional interactions with all levels of internal and external customersMust possess basic computer navigation skills and the ability to use technologies needed to perform job dutiesKnowledge and skills necessary to address age-appropriate considerations relating to the communication and safety needs of the patient populations servedStrong math skills with an ability to understand and work with spreadsheets [Preferred]Excellent verbal and written communication skills, with the ability to effectively communicate in oral and written form and create positive interpersonal relationshipsKnowledge of intermediate to advanced application of Microsoft Office Suite and patient database systemsAbility to deal with data of a sensitive and confidential nature and maintain confidentialityEducationAssociate [Preferred]High School Grad or Equiv [Required]Field of StudyTechnical degree/certificate in a facilities related fieldWork Experience1+ healthcare experience [Preferred]1+ secretarial experience [Required]Licenses and CertificationsCardiopulmonary Resuscitation (CPR) [Preferred]Physical Requirements: (Please click the link below to view work requirements) Physical Requirements - Range:$18.87 - $30.19Background Screening Requirement (Florida Law)Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.Applicants may review general information about Florida's background screening requirements at the Florida Care Provider Background Screening Clearinghouse: facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.