Administrative Assistant

Administrative Assistant - 2950The Administrative Assistant will confirm a large volume of vendor shipment invoices for customer billing, process vendor acknowledgements for purchase orders to ensure accuracy, follow written process controls, and expedite purchase orders per documented procedures or at the request of Customer Service Representatives. This role is also responsible for operating telephone equipment, routing incoming calls, as well as third party invoicing. In addition, this position will support and learn basic warehouse processes and assist with timekeeping and safety documentation as needed.Responsibilities of the Receptionist/Administrative Assistant include, but are not limited to:Answer multi-line telephone to relay incoming and interoffice callsGreet vendors, customers, job applicants, and other visitors in a professional mannerDetermine purpose of calls and route them to appropriate personnel or departmentsRetrieve voicemail messages and forward them to appropriate departmentsProvide general administrative support including filing, data entry, document preparation, and record managementConfirm and process vendor shipment invoices to support customer billingProcess vendor acknowledgements for purchase orders to ensure accuracyExpedite purchase orders per documented processes and Customer Service requestsResponsible for third party invoicingLearn and assist with warehouse processes as assignedQualifications for the Administrative Assistant include, but are not limited to:Proficiency with Microsoft Office (Outlook, Word, Excel) and office phone systems (Zoom)Excellent phone etiquetteMulti-line telephone experienceStrong organizational skills and ability to multi-taskComputer and keyboard proficiencyAbility to work independentlyExcellent verbal communication skillsProfessional attitude, appearance, and demeanorAdditional Information:Physical Demand: N/AWorking Conditions: OfficeTraining/Certifications: N/AShift Time/Overtime: Monday - Friday, 8:00am - 5:00pmTravel: N/AEducation: High School diploma or GED.Location: USA:TX:Grand PrairieDXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week, including: medical, dental, vision, flexible spending account, paid holidays, life and disability insurance, and additional supplemental benefits. All employees are eligible to participate in the 401(k) plan.Salary is commensurate with experience. Except where prohibited by state law, all offers of employment are contingent upon successfully passing a drug test. DXP is an equal opportunity employer and participates in E-Verify. EOE/M/F/D/V.