Business Office Manager

Job Description

Job Description

POSITION SUMMARY

The purpose of your job position is to manage the billing functions of the facility in an accurate and timely manner while complying with federal, state and local requirements that govern the facility and as directed by the Administrator.

 

The Business Office Manager will work cooperatively with all departments. They will maintain processes and systems in place to ensure timely and accurate collection of accounts receivable (see duties for more details). They will be committed to always doing the right thing.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

● Accurate record keeping of the daily census statistics and payers

● Daily deposits and accurate and timely posting of cash receipts

● Obtaining required authorizations for all services received

● Billing all payers timely according to the schedule provided on the monthly AR Calendar-Medicare, MediCal, Medicare Advantage, Managed MediCal, Workers Comp, Commercial payers and patients and/or patient representatives

● Timely follow up on all outstanding accounts to ensure facility goals are met in DSO, Bad Debt and collection percentages

● Protecting PHI per HIPAA guidelines

● Abiding with all facility policies and procedures including not disclosing user ID codes and passwords

● Working with other Department Heads as needed

● Attending meetings as needed

 

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies these are the only duties you will be required to perform as directed by management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

 

REQUIREMENTS

 

Education / Licensure

● Bachelor’s Degree in Accounting or Business Administration preferred; however a combination of education,

● experience and training in skilled nursing accounting will be considered

 

Qualifications / Experience

● Minimum 1 year of experience in bookkeeping or accounting principles for skilled nursing

● Knowledgeable governmental accounting (budgeting, costing, taxation, etc.)

● Proficient and accurate with data entry and 10-key calculator

● Proficient usage of accounting software and Excel

● Must be able to make independent decisions when circumstances warrant such action

● Must be able to read, write, speak and understand the English language

Working Conditions

● May encounter frequent interruptions

● May be involved with residents, family and government agencies

● Is subject to call‑back during emergency conditions (e.g., severe weather, evacuation, post‑disaster, etc.)

● May be necessary to assist in the evacuation of residents during emergency situations

● May be exposed to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses

Physical Requirements

● Must be able to move intermittently throughout the day

● Must be able to stand, bend and reach throughout the day

● Must be able to sit for prolonged periods of time working on a computer

● Repetitive hand motion

● Must be able to lift up to 25 lbs. on occasion

● Ability to read fine print on financial statements and invoices

 

*Per California state mandate, the COVID 19 vaccine is required for this position.