Administrative Assistant

Title: Administrative Assistant

Duration: 12 months
Location: Miami, FL


Job Summary: We are seeking a highly organized and proactive Administrative Assistant/Coordinator to provide comprehensive support to the Vice President of Human Resources (VPHR). This role is ideal for a candidate who is passionate about Human Resources, thrives in a fast-paced environment, and enjoys contributing to a positive workplace culture.



Key Responsibilities
* Manage the VPHR's calendar, schedule meetings, and coordinate travel arrangements
* Serve as the primary point of contact for internal and external communications
* Track and process expense reports for the VPHR
* Prepare, edit, and distribute documents, reports, and presentations
* Coordinate meetings, including agenda preparation, minute-taking, and follow-ups
* Assist with planning and execution of HR projects and initiatives
* Maintain and update HR databases and employee records
* Coordinate HR-related events such as trainings, workshops, and team-building activities
* Handle sensitive information with a high level of confidentiality
* Support onboarding and offboarding processes as needed
* Assist with employee engagement initiatives and workplace culture efforts
* Track and report on key HR metrics and performance indicators



Qualifications
* Experience: 1-3 years in an HR-related role (Administrative Assistant, Coordinator, or Generalist)
* Education: Bachelor's degree in Business Administration, Human Resources, or related field preferred
* Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)



Essential Skills
* Strong written and verbal communication
* Excellent organization and time management
* High attention to detail and accuracy
* Problem-solving and adaptability
* Strong interpersonal skills with empathy and professionalism
* Ability to maintain confidentiality
* Team-oriented with the ability to support HR initiatives



Technical Competencies
* Calendar and email management (Outlook, Google Calendar)
* Document formatting and file management
* Data entry and record maintenance
* Experience with video conferencing tools (Zoom, Microsoft Teams)
* Basic IT troubleshooting and technical adaptability



Benefits
* Opportunities for professional development and growth
* Positive and inclusive work environmentPosition is offered by a no fee agency.