Household Manager and Family Assistant

Household Manager and Family AssistantLocation: Westlake, Ohio 44145Employment Type: Part-Time | 15-20 hours per weekSchedule:Flexible daytime schedule of three 6-hour shifts per week, between 8:30am and 5:30pm.Mondays and Fridays are preferred; the third day is flexible.Guaranteed minimum of 15 hours per week.Compensation: $30-$35 per hourStart Date: ASAPRequirements:Able to maintain a smoke-free environment.Must be authorized to work in the United States.Reliable personal transportation, valid driver's license, and clean driving record.Up to date on vaccinations, including Tdap and MMR. Annual flu vaccination preferred. Subject to applicable legal accommodations.Experience navigating celiac disease or food allergies strongly preferred.Comfortable working in a home with pets (two rescue dogs, one cat, and one fish).About Our Family:We're a busy and warm family of four. Both parents work full-time in demanding operations and project management roles, which means our home runs best when someone is holding down the fort with care, initiative, and a sense of humor. Our two young kids (6 and 3) keep things lively, and our four pets (two dogs, one cat and a fish) add to the mix. We moved into a new home last fall and are still settling in. There's lots of energy here, and we're looking for someone who can roll with it.Our household is active and full: swim lessons, gymnastics, Girl Scouts, and unpredictable work demands. The primary parent holds down the fort, managing everything from school logistics to meal prep, all while working a meetings-heavy remote schedule. We need someone who genuinely wants to lighten that load — not just check tasks off a list but actually think and execute alongside us.We're an open-minded family who welcomes all kinds of people into our home. We want a long-term relationship built on trust, good communication, and mutual respect.Who You Are / What We're Looking For:You are organized, proactive, and intuitive. You notice what needs to happen before being asked, and you take initiative without needing step-by-step direction. You're someone who can walk into a household, understand how it runs, respect the systems already in place (even the small ones), but also add your own smart ideas where they're welcome.You're warm and friendly, but you also know how to maintain professional boundaries. You're comfortable around pets and children, and you're conscious of age-appropriate conversations in a home with young kids. You have the confidence, resourcefulness and genuine desire to become a trusted part of a household that truly values you.Most importantly: you communicate clearly and consistently — about your schedule, your questions, and anything else that comes up.Key Responsibilities:Meal Support:Coordinate weekly meal planning around a Friday CSA farm share pickup: plan grocery orders based on the Sunday CSA preview email and fill in gaps via grocery deliveryPrep ingredients and/or batch-cook two heat-ready meals per week plus leftoversProcess produce (wash/chop) after CSA pickup to set the family up for the weekPrepare school lunches and healthy snacks (fruits, veggies, etc.)Follow strict celiac/gluten-free protocols: dedicated cutting boards, utensils, and cookware; no cross-contamination; awareness of which items in the home contain glutenMaintain a clean and organized kitchenLaundry & Linens:Manage full family laundry: wash, fold, and put away for all family membersLinen rotation and upkeep (bedding and towels)Keep laundry areas tidy and well-stockedHousehold Organization & Maintenance:Perform daily resets and light tidying (dishes, surfaces, high-traffic vacuuming, trash, toy pickup, etc.)Prep home ahead of the biweekly cleanerComplete seasonal swaps (clothing, bedding, decor)Support event and birthday planning as neededCoordinate donation drop-offsHelp with packing and unpacking for travelHandle ad hoc household tasks (batteries, light bulbs, smoke detectors, etc.)Inventory & Errands:Restock pantry, fridge, and household supplies; manage running lists and Alexa shopping listManage household orders (Amazon, Walmart Plus, subscriptions); ensure items are received and put awayMiscellaneous errands as requested: returns, gift shopping, dry cleaningOpen and unpack boxes and break them down/recycleDeep Cleaning & Special Projects:Rotate through occasional deep cleans: fridge, oven, baseboardsRefresh and organize garage, mudroom, and entrywayTackle ongoing organizational projects throughout the home, including continuing to unpack from recent moveFamily Support:Serve as third-string backup for school and daycare pickups and drop-offs when neededProvide light backup childcare coverage on an as-needed basisPrep backpacks, clothing, snacks, and activity gear (e.g., clean leotard for gymnastics days)Vehicle Upkeep:Schedule and track family vehicle maintenanceAssist with fueling, cleaning, and organizing vehiclesTrack registration and insurance remindersVendor & Property Oversight:Research, coordinate, and oversee one-off vendor needs (plumbing, electrical, etc.); scope and manage as neededHandle seasonal outdoor maintenance: shovel front walkway, sweep back deck and patio, etc.Administrative & Personal Assistant Support:Assist with travel logistics and transportation booking on an ad hoc basisSupport calendar management across Skylight and iPhone calendarsCoordinate appointments and event scheduling as neededHow to Apply:Please submit:A short letter introducing yourself and explaining why you'd be a great fit.Your updated resume.Three professional references with contact information.This role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.