Procurement Coordinator

Job Description

Job Description

Procurement Coordinator

Location: Ramsey, NJ (100% Onsite)
Employment Type: Contract-to-Hire
Contract Pay Rate: $26.00 - $28.00
Conversion Salary: Approximately $60,000 annually

Position Overview

We are seeking a highly organized and detail-oriented Special Orders Associate to support procurement, quoting, order management, and customer project fulfillment activities. This role serves as a key liaison between Sales, Purchasing, Product Management, Logistics, Vendors, and Customers to ensure special orders, bids, and procurement projects are completed accurately and on time.

The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, can effectively manage multiple priorities, and is committed to delivering exceptional customer service throughout the order lifecycle.

Key Responsibilities

• Serve as the primary point of contact for assigned special orders, bids, and procurement projects.
• Prepare, submit, and track quotations, proposals, RFQs, RFPs, and RFIs.
• Enter and manage customer orders and quotes in accordance with departmental guidelines.
• Collaborate with Sales, Purchasing, Product Management, Procurement, Logistics, and other internal teams to fulfill customer requirements.
• Monitor proposal content and order details to ensure all customer specifications and requirements are met.
• Communicate project status, delivery updates, pricing changes, and additional information needs to customers and internal stakeholders.
• Maintain accurate item, vendor, pricing, and purchasing information within ERP systems.
• Track shipments, resolve delivery issues, and provide ETA updates.
• Review open orders and proactively expedite shipments when necessary.
• Assist Sales teams with gathering customer demand forecasts and project requirements.
• Maintain customer satisfaction by ensuring successful implementation and follow-up after order placement.
• Create and maintain stocking agreements and purchasing agreements.
• Coordinate vendor follow-up activities and procurement for customer-specific products.
• Support inventory management initiatives, including stock replenishment and procurement planning.
• Prepare ad hoc reports and analyze order and procurement data as needed.
• Assist warehouse personnel with receiving discrepancies and reconciliation of incoming goods.
• Process customer returns, purchase orders, invoices, and other transactional activities as required.

Qualifications

Required

• Associate's or Bachelor's degree preferred; equivalent experience will be considered.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• Customer-focused mindset and strong follow-through.
• Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.

Preferred

• Experience in procurement, purchasing, order management, customer service, logistics, or supply chain operations.
• Experience working with ERP systems; SAP experience is highly preferred.
• Exposure to proposal management, bid coordination, or special-order processing.

This is an excellent opportunity for someone looking to grow within a procurement and operations-focused role while gaining exposure to sales support, vendor management, logistics, and project coordination.

Pay Details: $26.00 to $28.00 per hour

Search managed by: Tracy Galarza

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.