Production Coordinator

Production CoordinatorThis is a full-time non-exempt position with regular working hours of 40 hours per week, Monday to Friday, 10:00 am - 6:00 pm. Flexibility to support evening and weekend work is expected during high-activity periods. This position is a union-represented position subject to terms of the Museum's agreement with Local 2110, UAW, and is eligible for the New Museum's employee benefits programs.Responsibilities:Own the day-to-day coordination and execution of production assignments, ensuring timelines, task management systems, documentation, and communications remain current and accurate throughout the project lifecycle.Coordinate production for NEW INC's year-round hybrid program, including public programs, internal community events, meetings, workshares and skill shares, Track showcases or exhibitions, partner programs, and the annual DEMO festival.Manage event logistics from planning through completion, including technical production, work requests, vendue and vendor coordination, load-ins and de-installs, materials and supply orders, catering, setup, and pack-down.Maintain accurate and accessible production timelines and documentation, including Asana boards, timelines, budgets, runs of show, vendor trackers, event files, and letters of agreement.Serve as the primary point of contact for production vendors, suppliers, venue representatives, and relevant Museum departments.Provide regular project status updates, communicate potential delays as early as possible, and escalate risks before they impact production timelines or other team members or departments.Coordinate event-related digital materials, including Zoom webinar setup, Keynote or PowerPoint assets, and other platforms, in collaboration with the Marketing and Communications Assistant.Develop and maintain an inclusive and diverse roster of vendors for us to work with across photo/video, fabrication studios, audio, visual, and equipment rentals, etcReview applications for membership with the rest of the NEW INC team. NEW INC's open call happens annually, and all team members review applications.Qualifications and Skills:2-4 years of production and event management experience (exhibition, performing arts, festival, art/design/tech fairs, panels, or symposiums).Exceptional organizational skills with strong attention to detail and a commitment to maintaining accurate project documentation.Experience maintaining project management systems (Asana or equivalent) for multiple stakeholders.Ability to maintain and advance multiple production timelines and deadline-driven projects at the same time.Demonstrated experience coordinating teams of vendors, including production labor, audiovisual or documentation providers, and food/beverage providers.Experience with virtual and hybrid event productionComfortable and confident in taking autonomous ownership over tasks within purview and are always anticipating the next move, striving to improve systems and processes at every turn.Ability to convey and transmit information between leadership, colleagues, and external partners in a succinct and clear way.Proven ability to identify risks early, communicate obstacles proactively, adjust project plans before deadlines are impacted.Strong follow-through and accountability for completing work from initiation through execution.Understanding of industry partnership structures, stakeholders, and relationship-building.Ability to apply discussed measures of success and programming priorities to production management.Proficiency in Asana, Zoom, WordPress, Mailchimp, and Microsoft Suite, and OneDrive is essentialBenefitsWe offer a full comprehensive benefits package that includes Medical, Dental, Vision, Employee Assistance Program (EAP), Flexible Spending Account (FSA), Health Reimbursement Program through the Difference Card, Commuter Benefits Program through the Difference Card, Voluntary Short Term Disability Plan and Long-Term Disability, Life Insurance, Retirement Plan, and other voluntary benefits.Paid Time and Holidays OffWe offer full-time employees 15 days of paid time off, 8 sick days off and 13 holidays off as applicable through the fiscal year.NEW INC is a nonprofit incubator and a department of the New Museum. We recognize that it is highly unlikely that someone meets 100% of the qualifications for a role. If much of this job description describes you, then please apply for this role.About the MuseumThe New Museum's mission is simply "New Art, New Ideas." Founded in 1977 by curator Marcia Tucker with a bold vision of presenting contemporary culture in a critical and scholarly context, the New Museum has been a leader among contemporary art museums for over 40 years and is among the most respected internationally for its risk-taking curatorial program. The New Museum is a center for exhibitions, information, and documentation about living artists from around the world, focusing on emerging and under-recognized voices, and providing a platform for the artists who are defining our cultural moment. In 2007, the New Museum made history with the inauguration of its first permanent building at 235 Bowery designed by the Tokyo-based firm SANAA. Since opening in its new location, over 4 million have visited or attended programs and events, and the Museum has organized more than 155 exhibitions featuring over 600 artists from 60+ countries in our galleries, as well as over 1,200 public programs ranging from live performances, conferences, residencies, screening, after-school programs, and family days.In March 2026, the museum expanded its campus with a second building adjacent to the current site. The new seven-story, 60,000 square foot building includes three floors of galleries, doubling the Museum's exhibition space, along with additional space for the Museum's many community and education programs, a permanent home for its cultural incubator NEW INC, as well as increased public amenities.Equal Opportunity EmployerThe New Museum of Contemporary Art believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our staff members or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. The New Museum provides Reasonable Accommodation to candidates with Disabilities. As per New York State Guidelines, all candidates hired must be vaccinated with the COVID vaccine.