Construction Project Coordinator

Job Description

Job Description

FE Controls Corporation is a dynamic and growing organization based in Fremont, California. We are committed to delivering high-quality solutions to our clients and fostering a collaborative workplace where talented professionals can thrive. We are currently seeking an experienced and driven Senior Project Coordinator to join our team and lead key initiatives from inception through successful completion.

Position Overview
The Project Coordinator will be responsible for supporting and coordinating projects across multiple departments, ensuring smooth day-to-day operations and timely delivery of project milestones. This role requires a detail-oriented professional with excellent organizational and communication skills, a proactive mindset, and a proven ability to keep cross-functional teams aligned and on track. The ideal candidate thrives in a fast-paced environment and is passionate about keeping projects running efficiently from start to finish.

Key Responsibilities

• Coordinate and support the planning and execution of multiple concurrent projects, ensuring tasks, timelines, and deliverables remain on track.
• Develop and maintain detailed project schedules, action item logs, and status reports for internal teams and stakeholders.
• Serve as a central point of contact for project communications, facilitating information flow between team members, departments, and leadership.
• Schedule and coordinate project meetings, prepare agendas, capture meeting minutes, and follow up on action items.
• Track project progress against milestones and proactively flag delays, risks, or resource conflicts to project leadership.
• Assist with budget tracking and expense reporting to support project financial management.
• Maintain organized project documentation, files, and records using company tools and systems.
• Support vendor and contractor coordination, including purchase order tracking and delivery follow-ups.
• Contribute to the development and improvement of project coordination processes and templates.

Required Qualifications

• Bachelor's degree in Business Administration or Engineering, or related field of study. Equivalent experience considered.
• Excellent written and verbal communication skills, with a strong attention to detail.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, Projects, and Outlook.
• Knowledge file management, transcription, and other administrative procedures.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Ability to work on tight deadlines.
• Access to available transportation.
• Available to travel to various sites throughout the Bay Area.

Compensation and Benefits
FE Controls Corporation offers a competitive compensation package designed to reward your experience and expertise:

• Salary: $58,000 - $65,000 per year, based on experience
• 401(k) retirement plan with company matching
• Medical, Dental, Vision
• Paid Time Off (PTO)