EXECUTIVE ASSISTANT

Position Number: 22087127 County: Pulaski Posting End Date: 8/3/2026 Anticipated Starting Salary: $57,351.00 Location: DOC Headquarters - North Little Rock

Desired Qualifications: Proficient with Smartsheet. Experience communicating with elected officials.

The mission of the Department of Corrections is to be a public safety resource for Arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.

All DOC positions are designated as Safety Sensitive Positions and are subject to random drug testing pursuant to the Secretarial Directive governing Personnel Drug Testing. Medical marijuana usage, as defined in Amendment 93 of the Arkansas Constitution, prohibits Personnel in a Safety-Sensitive Position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card. Department Personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.

Position Information

Job Series:

Administrative Support

Classification:

Executive Assistant - Independent

Class Code:

PAS08I

Pay Grade:

SGS07

Salary Range:

$57,351 - $84,879

Job Summary

The Executive Assistant provides high-level administrative support to senior leadership within a department. This role is critical in ensuring the efficient operation of the agency by managing executive schedules, coordinating internal and external communications, and assisting with the preparation of reports, presentations, and other essential documents. The Executive Assistant will handle complex administrative tasks, organize meetings, manage confidential information, and assist in various special projects. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Primary Responsibilities

Manage and coordinate the calendars of senior leadership, scheduling meetings, appointments, and travel in accordance with priorities.Ensure executives are well-prepared for meetings, with all necessary documents, agendas, and materials in hand.Organize and coordinate internal and external meetings, ensuring that all logistical details (e.g., location, attendees, equipment) are addressed.Prepare meeting agendas, take minutes, and follow up on action items as needed.Represent the executive in a professional manner, demonstrating strong interpersonal skills in all communications.Make travel arrangements for executives, including booking flights, hotels, ground transportation, and preparing travel itineraries.Ensure travel arrangements are cost-effective and comply with state policies and procedures.Serve as the point of contact between senior leadership and internal/external stakeholders, handling inquiries and providing timely responses.Draft and proofread correspondence, memos, emails, and reports on behalf of executives, ensuring clarity and professionalism.Maintain clear and open communication channels, facilitating the exchange of information between departments and teams.Prepare, edit, and proofread a wide variety of documents, including reports, presentations, and official communications.Maintain organized files (both digital and physical) for easy retrieval of documents and confidential records.Handle sensitive and confidential information with discretion, ensuring that data is stored securely and shared only with authorized personnel.Maintain inventory of office supplies, ensuring timely ordering and stocking of necessary materials.Greet visitors and provide assistance as needed, ensuring a professional and welcoming environment.Manage incoming calls, direct them to appropriate staff, and take messages when necessary.

Knowledge and Skills

Excellent verbal and written communication skills, with the ability to interact with individuals at all levels within the agency and externally.Proficiency in drafting clear, concise emails, reports, memos, and other professional documents.Strong interpersonal skills, capable of maintaining positive relationships with staff, leadership, and external stakeholders.Strong sense of professionalism, with the ability to manage confidential and sensitive information with discretion and in accordance with state guidelines.Ability to handle confidential matters effectively and with a high level of integrity.Proactive and resourceful, with the ability to anticipate needs, identify problems, and provide solutions.Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and knowledge of other office management software.High level of attention to detail, ensuring accuracy in all written communication, scheduling, and record-keeping tasks.Ability to think critically and make decisions quickly in support of leadership, using sound judgment.Friendly, approachable, and professional demeanor when interacting with visitors, staff, and external stakeholders.Ability to manage stressful situations and provide effective solutions while maintaining a positive attitude.

Minimum Qualifications

Four (4) years of experience of progressive responsibilities in administrative roles, or completion of studies that reflect writing skills and analytical duties.

Licensure/Certifications

N/AOTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.