Administrative Assistant

Job Description

Job Description

Administrative Assistant Location:

Everett, WA / Bellevue, WA

Schedule:

Hybrid – 3+ days onsite

Type:

Full-Time Overview System One is seeking an Administrative Assistant to support a cutting-edge organization focused on advancing next-generation radiopharmaceutical technologies for cancer treatment. This role will provide executive and administrative support within a fast-paced, high-growth environment supporting conference coordination, travel, onboarding activities, event planning, and day-to-day operational support. This is an excellent opportunity for a highly organized, detail-oriented professional who thrives in a collaborative environment and enjoys supporting executive teams in a mission-driven organization. Responsibilities Support executives and partner closely with senior executive assistants on daily administrative activities Coordinate conferences, meetings, and events including registrations, hotel accommodations, transportation, and scheduling logistics Assist with calendar management and conference room scheduling Prepare and process travel arrangements and expense reports Support onboarding activities for new hires, including tracking action items and updating SharePoint resources Assist with preparation of meeting agendas, note taking, and meeting logistics Copy, scan, file, and maintain documentation and records Edit and proofread presentations, spreadsheets, reports, and other documents Travel between Bellevue and Everett sites as needed to support meetings and events Provide additional administrative and operational support as assigned Qualifications 3+ years of administrative support experience in a professional environment Experience coordinating conferences and events, including domestic and international travel logistics Strong proficiency with Microsoft Office Suite, including Teams, OneDrive, and SharePoint Excellent written and verbal communication skills Strong organizational skills with the ability to prioritize multiple tasks effectively High attention to detail with strong proofreading and editing skills Ability to work independently with minimal supervision Professional demeanor with strong interpersonal and customer service skills Ability to maintain confidentiality and exercise sound judgment High school diploma required; college degree preferred or equivalent relevant experience Preferred Experience Experience supporting executive-level personnel Experience working in fast-paced or highly regulated environments Familiarity with onboarding coordination and event management Additional Requirements Ability to work onsite in Bellevue and Everett, WA as needed Personal transportation required Flexibility to occasionally support meetings outside standard business hours Ability to lift up to 25 lbs occasionally Ref: #161-Managed Staffing Charlotte