HR Administrator

HR Administrator

Location: Horseheads, NY

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $26.00 / Hour (USD)
• Shift / Schedule: Standard 8:00 AM-5:00 PM on-site (7:00 AM-4:00 PM during training)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This is an HR Administrative/Coordinator contractor role at a union manufacturing facility in Horseheads, NY. The role is driven by rapid plant growth, with the HR Manager currently operating as sole HR support. Provide day-to-day administrative and operational HR support to the plant, assisting with high-volume transactional and employee-facing activities. This role helps ensure timely and accurate execution of HR processes, supports employee inquiries, and enables the HR Manager to focus on more complex employee relations and strategic priorities. This role provides critical administrative coverage so that core HR processes (timekeeping, hiring, onboarding, employee support) continue to run smoothly. It allows leadership and the HR Manager to focus on higher-risk areas such as employee relations, investigations, and labor considerations, which are especially important in a manufacturing and union environment.

Key Responsibilities

• Provide front-line HR support by responding to employee questions regarding policies, procedures, benefits, and general HR inquiries
• Maintain and update employee records in HR systems, ensuring accuracy and confidentiality
• Assist with onboarding and offboarding processes, including new hire paperwork, orientations, and system entries
• Support recruitment activities by scheduling interviews, coordinating candidate communications, and maintaining applicant tracking systems
• Coordinate and track leave of absences, attendance, and timekeeping processes (Kronos or similar systems)
• Assist with payroll support activities, including data entry, audits, and resolving basic discrepancies
• Prepare HR documents such as employment letters, job changes, disciplinary documentation, and reports
• Support compliance activities by maintaining personnel files and ensuring documentation is complete and up to date
• Assist in coordinating employee engagement activities, site communications, and events
• Partner with supervisors to gather information, route HR requests, and ensure timely follow-up
• Provide administrative support for employee relations activities (documentation, scheduling meetings, tracking cases)
• Manage general HR administrative tasks including filing, data tracking, reporting, and calendar coordination
• Note-taking and administrative support for union-management communications
• Triage employee inquiries; serve as first point of contact for HR needs
• Digitization project: migrate hard-copy files to SharePoint; support Teams/Microsoft platform transition
• Standardize onboarding checklists and manager resources
• Employee engagement coordination (e.g., catering, events)

Scope / Level of Responsibility

• Focused on execution and administrative support, not decision-making
• Works under direction of HR Manager on priority items
• Supports both union and non-union populations in a manufacturing environment
• Handles sensitive information with a high level of confidentiality
• Operates in a fast-paced plant environment with shifting priorities
• Candidate must not participate in hiring decisions or interviews - administrative/planning support only

Required Skills

• Basic understanding of HR processes (onboarding, timekeeping, payroll support, etc.)
• Strong organizational skills with ability to manage multiple tasks and deadlines
• Proficiency in Microsoft Office (Excel, Word, Outlook), Teams, and SharePoint
• Computer-savvy for quick ramp-up on Kronos and MS Access
• Strong attention to detail and ability to maintain confidentiality
• Effective communication skills and customer-service mindset
• Highly organized and detail-oriented
• Comfortable in a fast-paced, "firefighting" environment
• Approachable and responsive to employee needs
• Able to balance administrative work with employee-facing support
• Takes initiative while knowing when to escalate issues
• Confidentiality is critical given the HR context; HR-specific background strongly preferred for this reason

Preferred Skills

• Experience with HRIS systems (Workday, Oracle, or similar)
• Union experience (strong preference, not a hard requirement)
• Manufacturing background (preferred due to fast-paced environment, not mandatory)

Education Requirements

• Associate's or Bachelor's degree in Human Resources, Business, or related field preferred; extensive HR-specific experience may substitute

Required Experience

• 1-3 years of administrative or HR support experience (manufacturing environment a plus)
• Candidates with 20+ years of experience are welcome

Work Environment / Physical Requirements

• 100% on-site at a union manufacturing facility
• Fast-paced plant environment with shifting priorities
• Supports both union and non-union employee populations

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

Important Notes

• Interview process: Phone screen with HR Manager; in-person interview added only if needed

About the Client

This client is a global power management company in the manufacturing and industrial technology sector, operating in more than 100 countries with revenues of approximately $20.8 billion. Founded in 1911, the organization develops intelligent power management technologies spanning electrical systems, aerospace components, vehicle powertrain solutions, and data center infrastructure, with a workforce of approximately 160,000 employees across more than 170 countries. The company has been named in Newsweek's list of Global Most Loved Workplaces, reflecting its commitment to employee engagement, flexible work options, and professional development. Teams here include electrical engineers, power systems specialists, aerospace technicians, software developers, supply chain professionals, and the HR, operations, and business professionals who support them across its many global divisions.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-09023