Medical Test Scheduler- Physical Therapy

Medical Test Scheduler- Physical Therapy

Job Category: APP Supervisor: Susan Richardson Requisition Number: MEDIC012215

Posted: June 1, 2026

Full-Time

PT North Phoenix Phoenix, AZ 85023, USA

Description

ESSENTIAL FUNCTIONS

• Schedules tests for the patient within the practice management program or at outside facilities based on insurance, patient preference, physician preference, and or location.
• Gathers pertinent information from insurance carriers, physicians, and patient charts to make certain of appropriate matching to contracted service providers.
• Calls patients to schedule tests within the required time as designated by policies and procedures.
• Provides ongoing follow-up until successful execution of referral.
• Responds to patient questions and complaints as required resolving problems and maintaining high patient satisfaction levels.
• Communicates clinical instructions needed for appointments/procedures.
• Inputs required data to GE practice management to include administrative comments and coded notes.
• Accurately updates patient information in the practice management system and EMR as well as any changes or additions to the schedule and performs all required documentation of work completed.
• Effectively understands and proactively manages and schedules providers with front office personnel.
• Schedules appointments in the timeframe that allows for appropriate follow-up and execution of authorization as designated by policies and procedures.

EDUCATION

• High school diploma/GED or equivalent working knowledge preferred.

EXPERIENCE

• 0-2 years of test scheduling experience or related experience.
• Must be able to communicate effectively with physicians, patients, and the public and be capable of establishing good working relationships with both internal and external customers.

REQUIREMENTS

• Able to complete and manage per department metrics.
• Ensure 100% of required certifications and authorizations have been obtained.

KNOWLEDGE

• Knowledge of insurance plans.
• Knowledge of computer systems.
• Knowledge of grammar, spelling, and punctuation to type patient information.

SKILLS

• Skill in customer service and an understanding of The code of conduct and culture.
• Skill in communicating effectively with physicians, clinical staff, hospital staff, and the public.
• Skill in establishing good working relationships with both internal and external customers.

ABILITIES

• Ability to maintain patient confidentiality.
• Ability to communicate with upset and frustrated patients.
• Ability to obtain patient history and medical history.
• Ability to work on multiple projects and prioritize tasks. Ability to meet time-sensitive goals.

ENVIRONMENTAL WORKING CONDITIONS

• Normal office environment.
• Some bending and stretching are required.
• Manual dexterity using a computer keyboard, phone, and scanner.

PHYSICAL/MENTAL DEMANDS

• Requires sitting and standing associated with a normal office environment.
• Some bending and stretching are required.
• Manual dexterity using a computer keyboard, phone, and scanner.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.