Executive Assistant

Job Summary and Responsibilities As our Executive Assistant, you will be an indispensable strategic partner, providing high-level administrative leadership and support to empower executive effectiveness. Every day, you will expertly oversee daily administrative operations for executives, acting as a primary point of contact and independently managing routine matters. You'll represent executives, manage schedules, coordinate communications, and prepare sensitive documents, utilizing comprehensive organizational knowledge for confident decision making. To be successful you will possess exceptional organizational skills, discreet judgment, superior communication, and advanced tech proficiency. Schedules meetings, making adjustments as necessary; posts and maintains appointment calendars; prepares confirmations, agendas, and materials; makes room/food arrangements and follows up as required. 95.98% of time within one week of request without error or delay. Attends all assigned meetings; prepares accurate agenda and takes precise minutes, distributing them within one business week of the meeting; follows up on action items and files documents in a timely manner. Screens and distributes incoming correspondence, handles and advises supervisor of action taken or prioritizes and arranges materials with pertinent notation; does so within one day of receipt, without error or delay 95.98% of the time. Screen calls and visitors, referring them to appropriate staff or providing information based on established program and policy, without error or delay 95.98% of the time. Maintains comprehensive administrative, subject, and contract files without error or delay 95.98% of the time. Reviews and screens invoices; tracks expenditures and purchases to ensure budget adherence; assists other administrators and support staff as needed, completing all tasks within one week of receipt without error or delay 95.98% of the time. Job Requirements Required 5 years of increasingly responsible administrative experience. Where You'll Work Dignity Health Woodland Memorial Hospital is Yolo County’s largest health care provider, serving the community since 1905. Woodland Memorial Hospital is a 108-bed acute care facility offering the most comprehensive range of health care services in Yolo County, including inpatient and outpatient surgical services, family birth center/labor and delivery, emergency services, home health services, palliative care, inpatient mental health services, sleep disorders center and cancer care services. With strong ties to our community, we believe in providing compassionate, high-quality health care to you and your family, close to home. Woodland Memorial Hospital is part of Dignity Health, one of the nation’s largest health care systems with a 22-state network. For more information, please visit our website here at One Community. One Mission. One California Pay Range $30.91 - $45.98 /hour #J-18808-Ljbffr