Office Administrator

Job Description

Role: Local Office Administrator

Location: Cudahy, Wisconsin

Onsite

Full-Time

Overview:

Be the heartbeat of our local office. In this role, you'll keep daily operations running smoothly by creating an organized, welcoming, and efficient office environment. From coordinating office maintenance and managing supplies to supporting fleet administration and safety initiatives, you'll play a key role in keeping everything on track. You'll also lend a hand with human resources, marketing, and special initiatives as needed, making this position perfect for someone who enjoys variety, takes pride in organization, and loves being the go-to support for a thriving team.

Responsibilities

Responsibilities:

• Ensure the office operates efficiently and effectively by performing various office administration tasks such as but not limited to:
  • Ordering office supplies
  • Coordinate office maintenance
  • Accept and sort packages
  • Coordinating and scheduling office equipment maintenance
  • Greet visitors and vendors
  • Perform office tours
  • Coordinating workstation set up and team introductions
  • Assist in onboarding new office hires
• Foster employee engagement by assisting with:
  • Coordinating local office events
  • Training
  • Welcoming & onboarding new employees,
  • Consistently sharing updates on activities such as wellness initiatives,
  • Local recognition programs
  • Reminders for annual activities such as benefits enrollment and annual engagement surveys.
• Resolve general office related questions.
• Support the office with computer replacements, asset inventory, and recycling old computers.
• Support office local, state, and federal employment law compliance through activities such as maintaining correct employment law posters.
• Assist project managers with the coordination and support of projects including tracking & routing documentation, project status, and drafting reports.
• Provide administrative support to draft and update marketing materials including formatting presentations & proposals.
• Participate in the annual budget request process for regional fleet ordering.
• Support local office fleet management through various administrative tasks such as, reviewing and approving monthly vehicle rentals, requesting insurance cards, processing purchase orders (PO's) and invoices, Department of Transportation (DOT) compliance with regulations, tracking, maintaining, and help auditing vehicle movement (rentals, transfers, leases) and monthly vehicle inspection documents for exceptions.
• Serve as the point of contact for fleet management vehicle registration, education on new vehicle processes, maintenance scheduling, vehicle accessory upgrades (strobe lights, backup alarms, toolboxes, etc.).
• Assist in the review of local office performance on key cost factors including asset utilization, fuel card issuance, and preventative maintenance compliance.
• Support the administration of the vehicle/equipment telematics program.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent.
• HR experience preferred.
• Minimum 1 year administrative experience required.
• A valid driver's license with acceptable violation history may be required.