Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support a non-profit organization in Milwaukee, Wisconsin through a Long-term Contract assignment. This position plays a central role in coordinating ministry-related events and providing day-to-day administrative support across multiple program areas. The ideal candidate will help keep activities organized, ensure participants receive timely communication, and maintain smooth office operations in a collaborative environment.

Responsibilities:
• Coordinate schedules, logistics, and on-site details for meetings, programs, and special events across multiple ministry areas.
• Partner with department leaders to prepare event materials, confirm space and equipment needs, and support smooth program delivery.
• Manage participant registration processes, respond to inquiries, and handle payment and refund activity with accuracy and professionalism.
• Support event execution by arranging hospitality, assisting with room setup and breakdown, and coordinating vendors, volunteers, presenters, and caterers.
• Maintain website event information and build online registration pages to support program promotion and attendance.
• Perform administrative tasks such as preparing correspondence, updating records, organizing files, and assisting with reports and internal documents.
• Process invoices, reimbursements, deposits, and other routine bookkeeping items in a timely manner.
• Monitor office supplies and resource inventory, coordinate mail and parcel handling, and work with facilities staff to address workspace and equipment needs.• At least 1 year of experience in administrative support, office coordination, or event-related assistance.
• Ability to manage inbound calls, respond to participant questions, and provide detail-oriented front-line support.
• Experience with data entry and maintaining accurate records, lists, and documentation.
• Strong organizational skills with the ability to handle multiple deadlines and shifting priorities.
• Comfortable supporting event logistics, registrations, communications, and general office operations.
• Proficiency with standard office technology and software used for scheduling, document preparation, and administrative tasks.
• Strong written and verbal communication skills and a service-oriented approach to working with internal and external stakeholders.