Finance Operations Manager

Role Description

Work will be predominantly remote, as EPN does not have an office. There will be some in-person meetings in other locations in the United States. You will work closely with other staff and contractors, including EPN’s Fractional CFO. We are looking for this position to start immediately.

Reporting to the Senior Director of People & Operations, the Finance Operations Manager supports the organization's day-to-day financial and operational functions, including:

• Accounts payable and receivable
• Expense management
• Donation tracking
• Contract administration
• Vendor coordination

This role ensures accurate financial records, timely processing of invoices and payments, effective management of employee expenses and contracts, and reliable operational support across the organization. Working closely with the Fractional CFO, the Finance & Operations Manager provides administrative and financial support for reporting, compliance activities, special projects, and other organizational priorities as needed.

Responsibilities

• Financial Operations
  • Assist with accounts payable and accounts receivable processes.
  • Review, code, and process invoices and payments in a timely manner.
  • Maintain organized financial records and supporting documentation.
  • Assist with monthly reconciliations and financial reporting activities.
  • Support the Fractional CFO with finance-related projects, reporting, and operational needs.
• Expense Management
  • Administer and monitor employee corporate card and expense programs.
  • Review and reconcile employee expense reports and corporate card transactions in bill.com and with Quickbooks.
  • Ensure expenses are properly documented, coded, and approved in accordance with organizational policies.
  • Follow up with staff regarding missing receipts, documentation, or policy compliance issues.
• Donation & Revenue Tracking
  • Maintain accurate donor and contribution records within the organization's donor management database.
  • Track and reconcile donations and other revenue sources with financial records.
  • Support donation reporting and documentation needs.
• Contract Administration
  • Coordinate contract preparation, routing, review, and finalization processes with contractor and hiring manager.
  • Manage contract signature workflows and maintain executed agreements.
  • Track contract terms, renewal dates, payment schedules, and key deadlines.
  • Coordinate and process recurring contract payments and vendor invoices.
  • Maintain organized contract records and supporting documentation.
• Vendor & Operational Support
  • Serve as a primary point of contact for vendors regarding invoices, payments, and administrative matters.
  • Assist with vendor onboarding and record maintenance.
  • Support operational process improvements and documentation.
• Administrative & Cross-Functional Support
  • Collaborate with internal staff to support financial and operational processes.
  • Provide administrative support related to financial transactions, reporting, and compliance activities.
  • Support special projects and organizational initiatives as assigned.

Qualifications

• Commitment to the Environmental Protection Network’s mission and values.
• Minimum of 2 years of demonstrated experience managing financial processes, including budgeting, forecasting, financial reporting, accounts payable/receivable, and reconciliations.
• Strong knowledge of financial systems, ERP platforms (e.g., Quickbooks, NetSuite, Oracle, SAP, Workday).
• Ability to manage multiple deadlines, priorities, and stakeholders in a fast-paced and evolving environment.
• Proven project management skills with the ability to manage multiple priorities and meet deadlines.
• Experience developing and improving financial processes, internal controls, and operational efficiencies.
• Ability to analyze complex financial data and provide actionable recommendations to leadership.
• Highly productive in remote working environments.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive financial information.
• High attention to detail with exceptional organizational and problem-solving skills.
• Experience collaborating with cross-functional teams, including HR, Operations, IT, and Executive Leadership.
• Bachelor's degree in Finance, Accounting, Business Administration, Economics, or a related field preferred.

Benefits

• The Environmental Protection Network is a fully remote virtual environment.
• Work-Life Balance:
  • Employees are encouraged to balance a 40-hour work week with a flexible work schedule and core hours of 11 AM-4 PM ET.
  • 11 paid Federal Holidays and other paid days when the office is closed.
  • 3 weeks (120 hours) of paid time off (inclusive of sick, personal days, and vacation).
  • 5 days of annual disaster relief time off in the event of a natural disaster impacting you or your family.
  • 5 days of annual bereavement.
  • 3 annual “EPN” days to be used for any purpose across the year.
• Financial Security:
  • Competitive market-based salary.
  • Annual tenure bonus (determined annually where funds are available).
  • Performance-based bonuses where applicable.
  • 401K Retirement Plan, 4% company match.
• Wellness Benefits:
  • 80% employer-paid health, dental, and vision insurance, 50% employer-paid family.
  • 100% employer-paid life (50K), opportunity to purchase additional life coverage is available for employee and spouse.
  • 100% employer-paid short and long-term disability insurance.
  • Access to employee-paid FSA, HSA, and commuter benefits.
  • Up to 6 weeks of paid leave upon the birth, adoption, or foster care placement of a child.
• Career Development:
  • Up to $500/year for professional development-related expenses.
  • Ongoing access to internal professional development training.
• Additional Benefits:
  • $150 monthly cell phone plan and home internet reimbursement.
  • Up to $2,000/year for the purchase of phones, computers, headsets, software, or other equipment used consistently to carry out staff responsibilities.
  • Applicable travel expenses will be reimbursed, including travel time outside of your local area.