Administrative Assistant I

Administrative Support Coordinator

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.

Salary Grade: 11

Please see Staff Compensation Structure for salary ranges.

The Department of Geosciences currently has 16 tenured and tenure-track faculty, four teaching professors, and six full-time instructors. Within the department, there are four areas of disciplinary emphasis: Geology, Geography, Geospatial Science, and Atmospheric Science, which offer numerous opportunities for transdisciplinary collaboration focused on the global climate system. Mississippi State University holds the "Very High Research Activity" (R1) designation from the Carnegie Foundation and is ranked in the top 100 for research and development expenditures among all institutions in the National Science Foundation Higher Education Research and Development Survey. The Department of Geosciences provides undergraduate and graduate degree tracks in professional meteorology, broadcast meteorology and an acclaimed online meteorology program.

Essential Duties and Responsibilities:

• Directs, supervises, and coordinates the administrative function of a complex office.
• Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting.
• Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations.
• Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software.
• Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals.
• Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment.
• Manages complex events calendar for unit; coordinates the logistics of unit functions and events.
• Develops summary reports, analyzes for administrator, and makes recommendations regarding findings.
• Interviews, trains, and evaluates subordinate support staff.
• All other duties as assigned.

Minimum Qualifications:

• Education: High school diploma
• Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.
• Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

• Bachelor's degree in accounting or business.
• Experience in fund accounting.

Knowledge, Skills, and Abilities:

• Excellent written and verbal communication skills.
• Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort:

• Work is normally performed in a typical interior/office work environment.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.
• Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

All applicants must apply online and attach a cover letter, current resume and complete contact information for at least three professional references.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management.