Event Coordinator

Job Description

Job Description

Description:

Reports to: Director of Development
Job Classification: Full-time Salary, Exempt

Position Summary: The Event Coordinator leads the strategy, planning, and execution of First Tee – North Florida’s fundraising events, ensuring each event is purposeful, well-managed, and directly connected to the organization’s mission and impact.

This role is responsible for end-to-end ownership of fundraising events—bringing together committee leadership, marketing and creative execution, donor stewardship, and post-event impact reporting. The Event Coordinator plays a key role in advancing revenue goals while strengthening relationships with donors, sponsors, volunteers, and the broader community.

Key Duties & Responsibilities

Event Strategy & Execution

• Plan, manage, and execute all fundraising events from concept through completion.
• Develop clear event strategies aligned with organizational revenue goals and mission impact.
• Create and manage comprehensive event timelines and checklists to ensure all milestones and deliverables are met.
• Coordinate and communicate with vendors, golf course staffs, and facility management teams to contract event spaces, coordinate logistics, and establish clear operational plans for seamless event execution.
• Create and manage event budgets, ensuring fiscal responsibility and goal alignment.
• Analyze event outcomes year-over-year and recommend improvements to drive growth in revenue, participation, and engagement.

Committee Leadership & Collaboration

• Lead event-specific committee meetings for each fundraising event.
• Prepare and distribute all committee materials, including agendas, timelines, progress reports, sponsorship updates, and action plans.
• Clearly assign action items with desired outcomes and deadlines to committee members to ensure accountability and momentum for pre-event support, planning, and maximize revenue generation.
• Serve as the primary point of contact an event logistics for committee members, board members, First Tee staff, and event volunteers.

Marketing, Creative & Communications

• Oversee the development of all marketing and creative materials related to fundraising events, including digital promotions, print materials, on-site signage, sponsor recognition, and post-event communications.
• Collaborate internally to ensure all event messaging aligns with First Tee – North Florida’s brand, values, and storytelling priorities.
• Ensure each event clearly communicates its purpose and connection to First Tee programs and youth impact.
• Manage chapter social media profiles, including content creation, scheduling, and engagement. Experience with Meta Business Suite preferred but not required.
• Develop and maintain a strategic social media content calendar aligned with the chapter’s annual fundraising and event plan, maintaining a purposeful posting cadence across Facebook, Instagram, and LinkedIn.

Fundraising & Donor Engagement

• Develop and implement fundraising strategies to meet or exceed event revenue goals.
• Manage sponsorship outreach, invoicing and fulfillment.
• Oversee live and silent auction item procurement and track all event-related donation details.
• Build and maintain strong relationships with donors, sponsors, community partners, and volunteers connected to events.
• Ensure accurate processing and recording of all event gifts in the donor database / CRM.

Stewardship & Impact Reporting

• Ensure timely and meaningful acknowledgment of all donors, sponsors, attendees, and volunteers.
• Communicate how event funds are utilized by sharing clear impact updates tied directly to First Tee – North Florida programs and youth served.
• Support a culture of gratitude, transparency, and long-term donor engagement.

Operations & Administration

• Prepare well-written briefing materials, strategy documents, and summaries related to fundraising events.
• Manage event-related databases, reporting, and tracking tools.
• Become proficient in all chapter technology platforms.
• Comply with all First Tee – North Florida policies, procedures, and safety standards.
• Model First Tee core values and adhere to the First Tee Code of Conduct.
• Perform other duties as assigned.

Preferred Education & Experience

• Bachelor’s degree preferred.
• 1–3 years of experience in event management, fundraising, or nonprofit development.
• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
• Excellent written and interpersonal communication skills.
• Strong technical skills and comfort using databases, event management platforms, and Microsoft Office.
• Experience with Salesforce and WordPress preferred.
• Demonstrated experience collaborating with leadership, boards, or volunteer committees.

Other Requirements

• Ability to work a non-traditional schedule, including evenings, weekends, and occasional holidays.
• Ability to travel within the chapter service area and out of state as needed.
• Ability to lift up to 50 pounds.
• Successful completion of background check and drug screening.
• Valid Florida driver’s license with an acceptable driving record.

Work Environment

This position operates in both indoor and outdoor environments and requires flexibility to support events held in varying conditions. Noise levels may range from moderate to high during events.

CORE COMPETENCIES: Characteristics and Skills Required: Adaptability, Communications, Dependability, Planning & Organization, Quality, and Teamwork

• Events management: 1 year (Preferred)
• Marketing: 1 year (Preferred)

Requirements: