Executive Assistant

Job Title: Executive Assistant

Position Overview

We are looking for a highly organized, proactive, and polished Executive Assistant to partner closely with the President of our organization. This is a high-impact role where you’ll serve as a trusted right hand—keeping priorities aligned, operations running smoothly, and communication flowing seamlessly across the business.

If you thrive in a fast-paced environment, enjoy being at the center of key initiatives, and take pride in anticipating needs before they arise, this is an incredible opportunity to step into a visible role with room for growth and advancement.

What You’ll Do

• Act as a strategic partner to the President—managing a dynamic calendar and ensuring optimal use of time

• Coordinate and prepare for meetings, including agendas, materials, and communication with stakeholders

• Create polished presentations, reports, and executive-level correspondence

• Plan and manage detailed travel logistics, ensuring seamless execution end-to-end

• Serve as a key point of contact—handling calls, emails, and follow-ups with professionalism and urgency

• Organize incoming communications, prioritize critical items, and assist with research and responses

• Support cross-functional coordination, acting as a liaison between departments

• Process expense reports and maintain accurate records with efficiency

What You Bring

• 2+ years of experience supporting C-Level executives (CEO, CFO, EVP, VP, etc.)

• Strong calendar management and travel coordination experience in a fast-paced environment

• Advanced skills in Microsoft Office, especially Excel (reporting) and PowerPoint (presentations)

• Exceptional organization, attention to detail, and communication skills

• Ability to juggle multiple priorities while maintaining a high level of professionalism

Nice to Have

• Associate’s degree

• 5+ years of Executive Assistant experience

• Experience with Concur for travel and expense management

Work Environment

• Corporate, business professional setting supporting the President of Sales Operations

• Monday–Friday schedule, 8:00 AM – 5:00 PM (with occasional flexibility as needed)

• Highly collaborative environment with clear opportunities for growth and career progression

Why This Role

This is more than just an Executive Assistant position—it’s an opportunity to gain exposure at the highest level of the organization, play a key role in daily operations, and grow your career alongside leadership.

Job Type & Location

This is a Contract to Hire position based out of Airmont, NY.

Pay and Benefits

The pay range for this position is $33.65 - $40.87/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Airmont,NY.

Application Deadline

This position is anticipated to close on Jun 3, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.