Executive assistant

Job Title: Executive Assistant – Pediatric Medical Practice

Location: Pomona, NY Part-Time: Tuesday, Wednesday, Thursday (10:00am-4:00pm)

Job Description: We are a growing pediatric medical practice looking for a highly organized, reliable, and proactive Executive Assistant to support the practice owner with administrative, operational, and organizational tasks. This role is ideal for someone who enjoys organization, problem solving, and helping a business run smoothly behind the scenes.

This position will include a mix of administrative work, communication, scheduling, project coordination, and assisting with day-to-day business operations.

Responsibilities may include:

Managing email and correspondence

Scheduling meetings and managing calendar

Assisting with HR tasks (employee onboarding paperwork, tracking trainings, etc.)

Communicating with vendors, billing companies, and insurance companies

Helping organize office systems and workflows

Assisting with marketing, flyers, and basic office communication

Tracking tasks and projects to ensure things are completed

General administrative and executive support

Qualifications:

Highly organized and detail-oriented

Strong written and verbal communication skills

Able to multitask and prioritize

Comfortable with Google Docs, Excel, email, and basic office software

Self-motivated and able to work independently

Experience in a medical office or small business is required

We are looking for someone who:

Is a problem solver

Is dependable and responsible

Takes initiative and follows through

Enjoys organizing and improving systems

Wants to grow with a small, expanding practice

To apply: Please send your resume and a short paragraph about yourself and why you think this position would be a good fit.