Accounts Payable Clerk

Accounts Payable Clerk

The City of Saratoga Springs has an opening for an Accounts Payable Clerk. This position is responsible for providing financial and administrative services in order to ensure effective, efficient, and accurate financial, clerical and administrative operations. This position performs the day to day processing of accounts payable transactions to ensure that Municipal finances are maintained in an effective, up to date, and accurate manner, this includes processing and monitoring payments and expenditures. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, and that vendors and suppliers are paid within established time limits. Would also be responsible to assist and provide assistance when needed to the Office & Facilities Administrator. Including but not limited to meeting vendors or employees at other locations, purchasing, shipping and receiving supplies, and other similar duties as assigned

Job Responsibilities

Receive and verify invoices and requisitions for goods and services.

Enters Invoices into Caselle software for payment.

Verify that transactions comply with financial policies.

Processes the weekly check run.

Prepare vendor checks for mailing.

Prepare manual checks as needed and when required.

Maintain listing of accounts payable.

Maintains and updates vendor files and file numbers.

Maintain and update a filing system for all financial documents including listings of accounts payable and vendors.

Performs other duties as assigned

Qualifications

Education & Experience:

A High School Diploma or GED equivalent

1 year of experience in in an office environment demonstrating ability to organize, prioritize, and meet deadlines.

Special Qualifications & Certifications:

Must possess a valid Utah driver's license.

Knowledge, Skills and Abilities

Knowledge of:

Accounts payable.

Excellent interpersonal skills.

Basic accounting/government accounting.

Excellent customer service skills.

Team building skills.

Bookkeeping skills.

Analytical and problem solving skills.

Decision making skills.

Effective verbal and listening communication skills.

Attention to detail and high level of accuracy.

Very effective organizational skills.

Stress management skills.

Time management skills.

Ability to:

Multi-Task.

Utilize Microsoft Office programs, Caselle accounting software, CORIS & UCJIS justice court software programs at a highly proficient level.

Deal regularly with sensitive or confidential information and therefore exercise considerable skill in financial information handling and privacy of records.

Ability to comparison shop for supplies.

Ability to oversee projects.

Perform all cash handling procedures as outlined in the Cash Handling Procedures manual.

Ability to maintain a high level of accuracy in preparing and entering financial information.

Communicate effectively both verbally and in writing.

Deal with the Co-workers, Vendors, Elected Officials, and the Public in a professional and friendly manner both in person and on the phone.

Working Conditions

Sit at a desk or table to operate a computer and related equipment and to type, read, proofread,

interpret, and apply information obtained therefrom

Stoop and/or bend to move items into and between file drawers

Regularly walk, stand, or stoop

Lift, carry, push, pull or move boxes weighing up to 30 pounds

Lift, carry, push, pull, or move carts of items weighing up to 100 pounds

Work at a computer for sustained periods of time while maintaining efficiency, attention to detail, alertness, proficiency, and accuracy.

Compensation and Benefits

Salary Range: The full wage range is as follows, please note hiring will normally occur between the Minimum of the range and will not exceed the Midpoint of the range:

This is an hourly position. a. Minimum - $20.81/hr b. Midpoint - $24.97/hr c. Maximum - $29.13/hr.

Benefits: The City offers a competitive benefits package including several health insurance options (one of which has a $0.00 employee premium payroll deduction with Wellness program participation), dental insurance, life and long-term disability insurance, an EAP (including mental health short-term counseling services) for the whole family, a free Teledoc program for the whole family, monetary incentives for wellness program participation, and a HSA (health savings account) with an Employer match. The City also offers the employee the option to elect to add on Vision, Accident, Hospital, Critical Illness, additional Life Insurance coverage, and FSAs (flexible spending accounts). The City participates in the Utah Public Retirement System (pension). In addition, the City does not participate in Social Security so no Social Security taxes are deducted from your paycheck. In lieu of the City's Social Security contributions, the City contributes 6.2% of salary into a 401(k) retirement plan. Leave time benefits include 120 hours of paid time off (PTO) accrued annually, 40 hours of shortterm medical accrued annually, and 11 holidays annually.

Schedule

Monday - Friday: 8:00 am - 5:00 pm.

Closing Date: Open until filled, applications received before the first review on October 12th, 2026, will be reviewed on, or close to that date. Any applications received on October 13th, 2026, or after will be held; they will be reviewed if subsequent review(s) of applications are deemed necessary

Disclaimer

SUSPENSION OF PROCESS, ETC.: The City reserves the right to reject any and all applicants, to waive any requirement set forth in this announcement, and to hire anyone as the City Manager or designee deems to be in the City's best interest, all subject to legal requirements. Any application in response to this Announcement is at the applicant's sole risk and expense. Although the City anticipates hiring one of the applicants responding to this announcement, there is no guarantee that any responding applicant will be hired.

This job description is intended to describe the general nature and level of work being performed by the position. This description is not intended to be an exhaustive list of duties, responsibilities, and skill required for the position.

Saratoga Springs is an Equal Opportunity Employer.

NOTES:• The City will provide reasonable accommodations as needed

Application Special Instructions

The City of Saratoga only accepts applications using our on-line application available at All candidates are required to submit an online application. Please attach any supporting documentation to your online applications such as cover letter, resumes, or proof of certifications.

Please contact the Human Resources Department at View phone number on click.appcast.io or View phone number on click.appcast.io if you have any questions. To apply, please submit the following City application form and attach a resume, a cover letter and any other supporting documentation you may have.

Pre-employment drug testing, proof of employment eligibility, and background check required.