Assistant to the Chair I (School of Interactive Computing)

Job Summary Act as the primary administrative support for a School Chair, providing office‑related services including correspondence and report preparation, maintaining files, coordinating meetings, and related functions. The position may also be responsible for setting employee goals, assessing performance, providing feedback, and making pay recommendations. The role will interact consistently with the Chair, Associate Chairs, Dean, faculty members, staff, students, and visitors. Responsibilities Manage the Chair’s calendar, coordinate meetings, make travel arrangements and process related reimbursements. Prepare correspondence and reports; assist with collecting statistical data, conducting analyses, and preparing presentations. Maintain the office filing system and departmental listservs, phone directories, and file systems. Coordinate recurring administrative processes in support of the Chair, including re‑appointments, promotions, and tenure. Assist with logistics of conference planning, seminars, special school events, and development activities. Process HR paperwork for research faculty new hires, department affiliates, and immigration documentation. Oversee PCard transactions: order supplies, process registrations, and fulfill approved requests for faculty, staff, and students, ensuring accurate tracking and documentation. Plan and coordinate departmental events, including travel arrangements, venue reservations, catering, and equipment needs for on‑ and off‑campus functions. Support faculty recruitment by initiating the interview process and serving as the primary point of contact for candidates. Manage the faculty annual review process to ensure compliance with institutional requirements. Interpret and communicate administrative policies; develop and refine internal procedures in alignment with institutional guidelines. Utilize the PROMOTE system to manage academic promotion, tenure, and research faculty promotion and critical review processes on behalf of the Chair. Coordinate unit purchasing activities, including preparing documentation, ordering supplies, and managing vendor relationships. Review and approve correspondence, OneUSG, and Workday transactions on behalf of the Chair. Certify monthly time reporting for faculty and staff. Respond to emails and manage the Chair’s inbox and calendar. Provide general administrative assistance as needed. Educational Requirements Technical Diploma, Associate’s Degree, or an equivalent combination of education and experience. Required Experience Four to six years of job‑related experience. Other Required Qualifications Overnight travel required for project delivery; flexibility in on‑site daily service delivery hours (due to client shift schedules and project requirements). Preferred Qualifications Bachelor’s Degree. Skills Working knowledge of the administrative processes and practices employed in a higher education academic office. Proficiency in event planning, organization, communications, and customer service, as well as use of office and specialized computer applications. Other Information Location: Atlanta, GA Hourly Range: $23.02 – $31.03 FLSA Status: Non‑Exempt This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card. This position will not travel. This position does not require security clearance. Equal Employment Opportunity Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer that is committed to maintaining a fair and respectful environment for all. The University complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination of any kind, including on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status. Georgia Tech also prohibits discrimination in hiring, firing, and recruitment based on citizenship status, immigration status, and national origin where not required by law. Background Check Successful candidates must be able to pass a background check. Background screening information is available through the Georgia Tech pre‑employment screening portal. #J-18808-Ljbffr Georgia Institute of Technology