Assistant to the Chair I (School of Interactive Computing)

Job Summary Act as the primary administrative support for a school Chair providing office related services including correspondence and report preparation, maintaining files, meeting arrangements, and related functions. May be responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations. The role requires consistent interaction with the Chair, Associate Chairs, Dean, faculty members, staff, students, and visitors. Responsibilities Manage calendar, coordinate meetings, make travel arrangements, and plan events. Prepare correspondence and reports; assist in collecting statistical data, conducting analyses, and preparing presentations. Maintain office filing system. Provide administrative support to Associate Chair(s), as directed. Assist in coordination of administrative tasks of faculty searches. Make travel arrangements and process travel-related reimbursements. Assist with logistics of conference planning, seminars, special school events, and development activities. Process HR paperwork for research faculty new hires, department affiliates, and immigration paperwork. Coordinate recurring administrative processes in support of the chair, including re-appointments, promotions, tenure, etc. Perform other related duties as assigned. Act as the primary administrative support to the Chair, including managing correspondence, preparing reports, maintaining files, and coordinating meetings. Oversee PCard transactions: order supplies, process registrations, and fulfill approved requests for faculty, staff, and students. Plan and coordinate departmental events, including travel arrangements, venue reservations, catering, and equipment needs for on‑ and off‑campus functions. Support faculty recruitment by initiating the interview process and serving as the primary point of contact for candidates. Manage the faculty annual review process to ensure compliance with institute requirements. Interpret and communicate administrative policies; develop and refine internal procedures in alignment with institute guidelines. Utilize the PROMOTE system to manage academic promotion, tenure, research faculty promotion, and critical review processes on behalf of the Chair. Coordinate unit purchasing activities, including preparing documentation, ordering supplies, and managing vendor relationships. Review and approve correspondence, OneUSG, and Workday transactions on behalf of the Chair. Certify monthly time reporting for faculty and staff. Provide administrative support to the Associate Chairs as needed. Maintain departmental listservs, phone directories, and file systems. Assist with onboarding and offboarding of faculty and staff. Respond to emails and manage the Chair's inbox and calendar. Provide general administrative assistance as needed. Required Qualifications Educational Requirements: Technical Diploma, Associate’s Degree, or equivalent combination of education and experience. Overnight travel required for project delivery; flexibility in on‑site daily service delivery hours. Four to six years of job‑related experience. Preferred Qualifications Preferred Educational Qualification: Bachelor’s Degree. Knowledge, Skills, & Abilities SKILLS —Working knowledge of the administrative processes and practices employed in a higher education academic office. Skills in event planning, organization, communication, customer service, and use of office and specialized computer applications are required. Equal Employment Opportunity The Georgia Institute of Technology is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Other Information This is not a supervisory position. This position does not have any financial responsibilities, does not require a purchasing card (P‑Card), does not require driving, and is not considered a position of trust. Travel for the position is not required and no security clearance is needed. The position is located in Atlanta, GA. Pay Information Hourly Range: $23.02 – $31.03 FLSA Status: Non‑Exempt Background Check Successful candidate must be able to pass a background check. For more information, visit #J-18808-Ljbffr Georgia Tech