Real Estate Administrative Assistant

Description:

Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA. With over 12MM square feet, over 170 properties, and over 250 buildings, valued at $1.7 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally. ECP is a World Class Company.

We are seeking a Property Administrative & Marketing Assistant to join our team! You will perform receptionist, clerical and administrative functions to drive company success.

Property Admin Duties

1. Administrative Support - Performs administrative support and general office work or projects for GM, Operations, or other members of the mall or corporate team (including tenant move in packages, move out packages, tenant letters, vendor letters, etc.)
2. Contracts- Work with Operations and mall team to draft vendor contracts, and bid comparisons
3. Utility Management- Ensure utilities are transferred in the tenants names at time of move in and back to LL at move out. Ensure timely payment of all utilities and utility coordination for new move ins.
4. Leasing Support- work with leasing team to draft all license agreements, lease agreements, and LOI comments for mall property including editing lease & site plans and creating exhibits for prospective tenants and mall projects along with Power Point presentations as needed.
5. Communication - Assists with information exchange and requests from vendors, contractors, mall customers, merchants and tenants
6. Data and File Management Collects and manages information necessary for the on-going activities of the center
7. Scheduling Schedule meetings, conference calls and appointments as needed
8. Property Strategic Goals - Assist in executing the strategic goals for the property and completing any individual goals.
9. Accounting - Process invoices along with data management in Yardi, assist with corporate for any accounting needs for the mall property
10. Office/Janitorial Supplies- manage the office equipment contracts and services including ordering all office supplies and janitorial supplies for the center.
11. Property walks and creation of work orders for any needed items found
12. Key control access for maintenance team
13. Occasionally assist security with alarm panels/lighting controls
14. Contractor roof access
15. Insurance management ensuring 100% compliance with all tenants and vendors

Assistant Marketing Duties

1. Retailer Communications- preparing and editing marketing memos, collateral and emails. Assist with creating/designing marketing collateral (mall signage, parking lot light pole banners, etc.). Interacting with customers via social media posts/messages and in the office for various events.
2. Marketing Vendors- assisting the Marketing Manager with the facilitation of the various marketing vendors including contract preparation
3. Help with planning /implementing marketing events/promos (Cinderellas Closet, Scarecrow Contest, GWP, Giveaways etc.) When needed, handing memos to tenants and discussing the events and encouraging tenant participation and sharing with their customers and following up
4. Community Outreach for event and display partnership
5. Marketing Property Walks (Daily) to ensure marketing collateral stands are straight and dont have graffiti or damage. If damaged, letting the Marketing Manager know so they can be repaired, removed and/or replaced
6. Display windows-Creating and installing marketing window displays (Halloween, Back to School, Holidays, etc.) Making sure nothing in the display areas have fallen or been damaged and are clean and notify housekeeping if needed
7. Holiday- When the Marketing Manager is not on property, checking in with Santa program team to make sure the workshop is clean and vacuumed and that they have handouts and coloring pages/crayons for the children
8. Kids Club- Assisting with developing ideas for the monthly Kids Club program and attending these events monthly on the weekends. This includes but is not limited to interacting with the kids and parents, demonstrating how to make the craft, assisting when needed, speaking with the families about how to register for the event going forward, and sharing photos with the Marketing Manager for social posts
9. The Marketing Assistant is required to have knowledge of working with Excel, Publisher, Power Point, Adobe and/or Foxit, Photo Shop, and In Design. Fluid knowledge of preparing and working with Excel spreadsheets, preparing fliers, preparing presentation decks, and editing document.

Knowledge, Skills, Abilities:

Previous experience in office administration or other related fields

Ability to prioritize and multitask

Excellent written and verbal communication skills

Strong attention to detail

Strong organizational skills

Exceptional typing skills

Efficient with Outlook

At Ethan Conrad Properties, we pride ourselves on our collaborative culture, which can be seen throughout every step of an ECP employee's journey. Starting with our interviews and continuing through our executive open-door policy, collaboration is at the heart of working at ECP.

We offer competitive pay, generous benefits, and a commitment to investing in our employees learning and development to ensure a rewarding and fulfilling career.

We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at ECP.

Compensation details: 25-30 Hourly Wage

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