Family Assistant & Household Manager

Job Title

Family Assistant & Household Manager

Location

San Francisco, CA 94123 (Cow Hollow)

Employment Type

Part time, 10-15 hours per week

Schedule

Monday through Friday, mornings preferred (exact days/hours flexible based on household needs). Flexible for occasional evening/weekend support.

Compensation

$40-$45/hour based on experience

Start Date

ASAP

Requirements

• Maintain a smoke-free environment
• Comfort with a large dog (german shepherd)

About Our Family

We are a warm, welcoming couple who deeply value family, connection, and creating a peaceful home environment. While our children are now grown, having everyone back together during visits, holidays, and school breaks is incredibly important to us, and our home continues to be a central gathering place for loved ones.

Health, organization, and taking exceptional care of our home and belongings are priorities in our daily life. Our space reflects a calm, minimalist aesthetic and an intentional approach to living. Life in our home is thoughtful, well cared for, and grounded in routines and systems that help everything run smoothly.

Our household also centers around a beloved German Shepherd, meaningful work, and creative passion projects.

Who You Are / What We're Looking For

We're looking for someone who is calm, capable, trustworthy, and genuinely enjoys helping a household run smoothly behind the scenes. You're highly organized, proactive, detail-oriented, and take ownership of your work with consistency and care. You bring a grounded, professional presence to the home and are comfortable working independently while collaborating closely with the family.

This role is ideal for someone who enjoys variety throughout the day — from morning dog walks and household organization to errands, vendor coordination, light meal prep, and administrative support. You naturally notice what needs attention, take initiative, and help create more ease, structure, and operational flow within the home.

You're emotionally intelligent, able to read the room well, and know how to balance warmth with professionalism and discretion. You communicate clearly, respect boundaries, and thrive in a fast-moving, organized, Type A household environment. A calm, thoughtful, low-drama presence is important for this role.

An active lifestyle, positive attitude, and genuine enjoyment of helping others are highly valued. You should feel comfortable walking our dog for extended daily walks and supporting a household that values efficiency, accountability, organization, and care.

Most importantly, we're looking for someone who wants to become a trusted, long-term extension of the household and takes pride in supporting a busy family with consistency and excellence.

Key Qualities Include

• Proactive, intuitive, and eager to learn the family's preferences and routines over time
• Highly organized with strong follow-through and attention to detail
• Tech-savvy and comfortable learning systems; Microsoft Office required and Notion experience is a plus
• Active, healthy, and comfortable handling long daily walks with a German Shepherd
• Discreet, trustworthy, and professional with strong personal accountability
• Able to move efficiently while maintaining thoughtfulness and care
• High EQ with the ability to read the room and adapt appropriately
• Self-starter mindset with a collaborative, coachable attitude
• Calm, grounded communicator who respects a quiet and organized home environment
• Loves dogs and genuinely enjoys supporting both people and home life

Key Responsibilities

Household Management

• Maintain and thoughtfully improve household organization systems across both homes
• Support daily household reset and light tidying in preparation for cleaning team visits
• Assist with seasonal home and outdoor prep to keep spaces functional, welcoming, and running smoothly year-round
• Support occasional guest, hosting, and event preparation

Administrative & Personal Assistant Support

• Help streamline inbox management by batching items, flagging priorities, and organizing communications
• Coordinate occasional travel logistics and restaurant reservations
• Support light administrative tasks including Excel spreadsheets, Word documents, and digital organization
• Assist in creating more ease, organization, and operational flow within the household and family life overall

Vendor & Property Oversight

• Support and oversee cleaners, gardeners, contractors, and landscapers
• Support and ensure seasonal property maintenance for both SF and Tahoe homes
• Research/coordinate repairs and source quotes
• Manage Tahoe property remotely (create and maintain caretaker systems, coordinate spring/fall tasks, manage extensive outdoor/property maintenance)

Inventory & Errands

• Manage household inventory, grocery restocking, and routine household ordering
• Keep household supply lists organized and proactively maintained
• Handle weekly errands including returns, dry cleaning, package drop-offs, and other household support tasks
• Mail and package handling and scanning mail/sort, as well as breakdown boxes

Meal & Kitchen Support

• Help manage meal prep logistics throughout the week including ordering groceries and putting away upon delivery
• Coordinate with family chef regarding deliveries, prep instructions, and kitchen organization
• Prep lunches, stock the refrigerator with fresh food, and maintain an organized kitchen environment
• Assist with light meal prep including washing produce, chopping vegetables, and simple healthy whole-food cooking

Laundry & Linen Care

• Manage laundry and linen care with consistency and attention to detail
• Keep household laundry systems moving forward during scheduled visits

Vehicle Management

• Coordinate routine vehicle maintenance and service appointments
• Keep family vehicles clean, organized, fueled, and stocked as needed
• Weekly movement of vehicles on street cleaner days (Tuesday/Friday)
• Support occasional property-related tasks and vendor coordination

Pet Care Support

• Provide daily dog walks (up to 1 hour)
• Maintain pet supplies and support overall pet care routines
• Offer occasional overnight pet care support as needed

How to Apply

Please send a cover letter, updated resume, and 3 professional references with contact information. This role requires a background check.

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