Inbound Coordinator

Job Title: Inbound Coordinator

Job Description

The Inbound Coordinator plans, schedules, and oversees daily inbound warehouse activity to ensure accurate, timely receiving and clear communication across Buyers, Logistics, and warehouse teams. Working a Monday–Friday schedule from 6:00 AM to 2:30 PM, this role starts on the warehouse floor supporting early receiving, maintains cross-functional visibility throughout the day, and ensures all inbound and outbound activity is fully accounted for by the end of each shift.

Responsibilities

• Begin each shift at 6:00 AM on the warehouse floor, supporting the Receiving team before Buyers and Logistics arrive.

• Assist with early inbound activity by scanning incoming shipments, checking paperwork, and processing any high-priority receipts that require quick turnaround.

• Plan and schedule inbound volume in alignment with Buyers and Logistics, confirming purchase orders, expected delivery dates, and available packing slips.

• Plan and schedule movements to and from the long-term storage partner, ensuring accurate and timely transfers.

• Coordinate with Logistics to review all inbound and outbound activity involving third-party logistics (3PL) partners.

• Communicate daily inbound expectations to Receiving and warehouse staff so they understand what is arriving and when.

• Act as an expediter by tracking orders, following up on missing or incomplete information, and preventing unexpected issues at the dock.

• Identify hot receipts, add them to the inbound expedites board, close them out when complete, and follow up as needed.

• Lead inbound triage for the Receiving team, ensuring all inbound tasks are handled within defined service level agreements.

• Perform receiving activities during downtime, including scanning, verification, and system updates.

• Use scanners and update ERP systems to maintain accurate and current inventory records.

• Support inventory control by helping track, reconcile, and maintain accurate stock levels.

• Assist with general warehouse operations during slower periods to support overall workflow and productivity.

• Maintain cross-functional visibility by serving as a bridge between Buyers, Logistics, and the warehouse to keep all teams aligned on inbound volume and status.

• Ensure that all inbound and outbound activity is fully accounted for by the end of each shift and that the warehouse has clear visibility into the next day’s workload.

Essential Skills

• Demonstrated experience in receiving operations within a warehouse or distribution environment.

• Hands-on experience with inventory control processes, including tracking, reconciliation, and issue resolution.

• Proficiency using ERP systems to manage inbound orders, receipts, and inventory updates.

• Ability to coordinate and schedule inbound volume in alignment with Buyers and Logistics teams.

• Experience planning and scheduling moves to and from long-term storage or offsite warehouse partners.

• Strong coordination skills for managing activities involving third-party logistics (3PL) providers.

• Capability to lead inbound triage and prioritize high-volume or time-sensitive receipts within service level agreements.

• Skill in identifying and managing hot receipts, including tracking, follow-up, and closure.

• Comfort using handheld scanners and other warehouse technology to process and track inbound shipments.

• Clear and proactive communication skills to relay inbound expectations to Receiving and warehouse staff.

• Strong organizational skills and attention to detail to ensure all inbound and outbound activity is accurately documented.

• Ability to work consistently from 6:00 AM to 2:30 PM, Monday through Friday.

Additional Skills & Qualifications

• Experience working as a liaison between warehouse operations, purchasing, and logistics teams.

• Background in environments that use inbound expedite boards or similar visual management tools.

• Familiarity with long-term storage management and related inventory workflows.

• Experience supporting general warehouse operations beyond receiving, such as staging, put-away, or inventory checks.

• Ability to adapt to changing priorities and handle multiple inbound tasks simultaneously.

• Strong problem-solving mindset with a focus on preventing delays and surprises at the dock.

Why Work Here?

You will join a team that values clear communication, collaboration, and operational excellence, with a predictable Monday–Friday daytime schedule that supports work–life balance. The organization offers free lunch every day and paid holidays, creating a supportive environment where your contributions to smooth, efficient warehouse operations are recognized and appreciated.

Work Environment

This role is based on the warehouse floor and operates Monday through Friday from 6:00 AM to 2:30 PM. You will work in a hands-on environment that involves regular use of handheld scanners, ERP systems, and other warehouse technology to manage inbound shipments and inventory. The position requires frequent interaction with Receiving, Buyers, Logistics, and warehouse staff, fostering a highly collaborative and fast-paced setting focused on accuracy, timeliness, and clear communication.

Job Type & Location

This is a Contract to Hire position based out of Hayward, CA.

Pay and Benefits

The pay range for this position is $30.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hayward,CA.

Application Deadline

This position is anticipated to close on May 26, 2026.

About Aerotek

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.