Executive Assistant

Founded in 1963, Dewar Nurseries is a family-owned business with deep roots in Central Florida and a growing presence across more than 25 states. From vibrant flowering plants and tropicals to edibles, roses, and specialty varieties, our plants bring life and color to homes, gardens, and communities across the country. With more than six decades of experience, we blend the values of a family-owned business with a forward-thinking approach to innovation, growth, and new opportunities. We believe the best ideas come from fresh perspectives, creative thinking, and people who are passionate about making a difference. As we continue to expand and evolve, we're always looking for motivated, curious, and driven individuals who are ready to bring new ideas to the table, make a meaningful impact, and grow alongside us. A legacy of growth. A future of possibilities. Role Description This position provides direct support to company leadership while helping coordinate projects, priorities, and day-to-day initiatives across the organization. The Project Manager will play an important role in bringing greater organization, structure, and follow-through to company operations by managing projects, tracking deadlines and action items, coordinating across departments, and helping develop and implement procedures as needed. The ideal candidate is highly organized, proactive, and adaptable, with the ability to manage multiple projects and priorities in an environment where needs may shift from day to day. A strong fit will be someone who takes initiative, communicates effectively with both leadership and team members, and is comfortable helping move projects from planning through completion. This individual should value the collaborative nature of a family-owned business and have the professionalism, sound judgment, discretion, and flexibility needed to become a trusted resource to the leadership team. Responsibilities Manage executive calendars, meetings, scheduling priorities, and follow-up items. Coordinate company projects and initiatives from planning through completion, ensuring deadlines, responsibilities, and next steps are clearly communicated. Track project timelines, action items, and deliverables, following up with team members as needed to keep priorities moving forward. Coordinate meetings, prepare agendas and supporting materials, document key decisions, and help ensure action items are completed. Serve as a liaison between company leadership and departments to support communication, organization, and alignment on priorities. Identify opportunities to improve organization and efficiency and assist with developing and implementing company procedures and processes. Prepare reports, correspondence, project updates, and other materials for company leadership. Assist with planning and coordinating company events, meetings, operational initiatives, and other special projects. Manage office supply inventory and coordinate purchasing and other office-related needs. Handle confidential and sensitive company information with professionalism and discretion. Provide administrative support to leadership as needed, including correspondence, document preparation, data entry, scanning, mailing, and other day-to-day responsibilities. Adapt to changing priorities and take ownership of new projects and responsibilities as business needs evolve. Qualifications Bilingual in English and Spanish (required) At least 1 year of administrative or executive support experience Bachelor's degree (preferred) Excellent verbal and written communication skills Exceptional organizational and time-management abilities Strong attention to detail and ability to multitask Positive, professional attitude with excellent interpersonal skills Ability to prioritize competing responsibilities in a fast-paced environment Self-starter who takes initiative and anticipates needs before they arise Resourceful problem solver with sound judgment Comfortable handling confidential information with discretion Proficiency in Microsoft Office and general office technology Dependable, adaptable, and eager to learn #J-18808-Ljbffr Dewar Nurseries, Inc.