Accounting Associate - Accounts Payable Operations

Accounting Associate – Accounts Payable Operations

Job Description

Company Overview:

Steward Partners Global Advisory is an employee-owned, full-service leading independent private financial services firm, with professionals delivering multifaceted financial solutions and comprehensive service to our clients and their families.

Steward Partners Global Advisory caters to family, institutional and multigenerational investors delivering comprehensive wealth planning and investment strategy implementation, professional asset management services, private banking, institutional consulting, international advisory and business solutions. We pride ourselves on delivering wide-ranging client service with an unwavering commitment to excellence.

Position Overview:

The Accounting Associate – Accounts Payable Operations will support the day-to-day execution of the firm’s accounts payable function, with a focus on invoice processing, payment coordination, and vendor support. This role will work closely with the accounts payable manager to manage high-volume workflows, including centralized inbox management, bill processing, and inquiry resolution.

The position is designed to provide scalable support as the firm continues to grow and onboard new teams, while enabling the AP function to operate efficiently, accurately, and with strong service levels across the organization.

Duties and Responsibilities:

• Manage the centralized accounts payable inbox, including triaging, prioritizing, and responding to internal and external inquiries in a timely manner
• Process vendor invoices and employee expense submissions, ensuring proper coding, approvals, and adherence to firm policies
• Coordinate and execute bill payments, including tracking due dates, scheduling payments, and confirming completion
• Perform research and resolve discrepancies related to invoices, payments, and vendor inquiries, escalating issues as appropriate
• Maintain and balance entities’ accounts payable and cash accounts by verifying, posting, and reconciling transactions and resolving discrepancies
• Assist with processing of 1099s to contractors following year-end
• Own a piece of the monthly, quarterly, and annual close processes
• Assist with external audit by analyzing cash, accounts payable and accounts receivable general ledger accounts and providing information for auditors
• Perform account analysis and reconciliation using bank statements, credit cards and intercompany general ledger accounts
• Assist with onboarding new teams and locations by supporting AP setup, workflows, and training on processes
• Support documentation and standardization of AP processes to improve efficiency, consistency, and scalability across the organization

Skills, Experience & Qualifications:

• Bachelor’s degree in Accounting or Finance or related field preferred (or equivalent practical experience)
• 0–2 years of experience in accounting, finance, or administrative operations; accounts payable experience preferred
• Strong organizational skills and ability to manage high-volume workflows with attention to detail
• Excellent communication and customer service skills, with the ability to interact professionally with vendors and internal stakeholders
• Ability to prioritize tasks, manage competing deadlines, and operate effectively in a fast-paced environment
• Proficiency in Microsoft Excel and familiarity with accounting systems (e.g., Sage Intacct, Bill.com, Expensify) preferred
• Problem-solving mindset, with the ability to investigate and resolve issues independently
• High level of accountability, reliability, and follow-through

Reports To:

Assistant Controller

Direct Reports:

None