Administrative Coordinator

Position Details

Position Information


Recruitment/Posting Title
Administrative Coordinator


Job Category
URA-AFT Administrative


Department
Honors College


Overview


Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary


Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for the Honors College.

Among the key duties of the position are the following:

• Provides administrative and programmatic support to the Honors College by coordinating programs, projects, and processes and assisting in the implementation of operations.
• Facilitates communication with departments and divisions across the University and helps arrange events and meetings.
• Uses Cornerstone applications to serve as the primary preparer for financial and HR matters, including procurement, expense reports, and onboarding.
• Oversees the Federal Work-Study Program and supervises student workers.
• Enters all time and labor information for hourly positions.
• Schedules departmental meetings and provides calendar and general administrative support for the Honors College administrative team and deans.
• Serves as the front-facing representative of the College office by overseeing walk-in visitors and first-level student interactions.
• Responds to general requests and concerns and refers detailed requests or concerns to appropriate staff when warranted.
• Contributes to the maintenance of content on the College website based on interactions and inquiries.
• Provides clerical and administrative support to the faculty fellows of the College's mission-based courses.
• Serves as the Honors College contact for the Office of Scheduling and Space Management and uses Course Atlas to schedule classrooms and equipment.
• Provides accurate guidance and information regarding the Honors College to prospective and current students and directs inquiries to the appropriate staff when necessary.
• Assists in tracking and maintaining relationships with donors and prospective donors.
• Logs Honors College student submissions for scholarships, events, advising, capstones, and related activities.
• Serves as the central point of contact for notifications and the distribution of responses and assists with the general honors college inbox as needed.
• Assists with building operations as needed.

FLSA
Nonexempt


Grade
04


Salary Details

Minimum Salary
59893.480


Mid Range Salary
73909.480


Maximum Salary
87925.480


Offer Information


The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits


Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Full Time


Working Hours

Standard Hours
37.50


Daily Work Shift

Work Arrangement


Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.

Union Description
URA-AFT Administrative


Payroll Designation
PeopleSoft


Seniority Unit

Terms of Appointment
Staff - 12 month


Position Pension Eligibility
ABP

Qualifications


Minimum Education and Experience

• Bachelor's degree in a related field from an accredited institution, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
• Two years of relevant experience in an administrative function.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Exceptional organizational, analytical, managerial, leadership, communication, interpersonal and supervisory skills.
• Excellent computer skills.
• Attention to detail and ability to multi-task.
• Ability and willingness to quickly learn various institutional systems and processes.

Preferred Qualifications

• Knowledge of Cornerstone applications: PeopleSoft, RU Marketplace, ROCS, Course Atlas, REGIS.
• CSS, FITA.

Equipment Utilized

• Microsoft Office Suite (Word, Excel, PowerPoint, etc.).

Physical Demands and Work Environment

• This position will require to lift 25 lbs., event set-up/tear-down such as moving folding chairs.
• This position will require to take responsibility for certain office and common area facilities.

Special Conditions

Posting Details


Posting Number
26ST1229


Posting Open Date
06/12/2026


Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick


Home Location Campus
College Ave (RU-New Brunswick)


City
New Brunswick


State
NJ


Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: