Administrative Coordinator

Job Summary The Administrative Coordinator provides support for the Directors of Regional Operations in maintaining a customer service focus, assisting in meeting or exceeding patient satisfaction, and providing advanced administrative support. Support includes but is not limited to independent project work, calendar management, document preparation/distribution, and demonstrated proficiency in software packages. Accountabilities Calendar Management: schedules meetings, prepares documents/materials for meetings, promptly communicates schedule changes as they arise, distributes materials as requested, takes minutes as requested; manages travel arrangements for meetings as required. Event Planning: participates in event planning activities, such as invitation management, catering, room identification and scheduling, event set up/clean up activities, material preparations, and audio/visual tech needs; troubleshoots event on day of event. Communication: responds to all requests for information in a timely manner, communicates with all levels of the organization with professionalism, disseminates information to appropriate parties as requested. Critical Thinking: takes ownership of issues as they arise and troubleshoots for resolution; works independently and proactively to address concerns raised by the practices, escalating issues to management as needed and appropriate. Document Preparation: in addition to meeting materials, drafts letters, PA52s, and other documents as requested; will also generate reports, prepare PowerPoint slides, create charts/spreadsheets as needed. Organization: maintains clear, concise, and accurate filing systems to keep materials, information, and data up to date and easily reached. Office Support: processes Lawson and Chrome River requests, receives and distributes mail; processes practice deposits on a rotation basis. Performs duties in accordance with Penn Medicine and entity values, policies, and procedures. Other duties as assigned to support the unit, department, entity, and health system organization. Qualifications HS Diploma/GED (Required) 3+ years administrative office experience (Required) Additional administrative support certificate or training (Preferred) Entity: CCA-Penn Primary Care and Penn Specialty Practices Department: PMPH Hospitalist Practice Adm Location: Medical Arts Pavilion – 5 Plainsboro Road Hours: Full-Time Salary Range: $18.97 - $29.20/Hourly We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law. #J-18808-Ljbffr