Front Desk Administrative Assistant (Knight Const. & Supply)

Job Description

Job Description

Growing continually since 1968, Knight Const. & Supply, Inc. (KCS) is a General Contractor (WA license #KNIGHCS2810N)   focused on large heavy construction projects and industrial plant facility maintenance.

As a family-owned company and former U.S. Army Corps of Engineers National Civil Works Contractor of the Year Award winner, we enjoy close ties with Eastern Washington/Idaho communities around our Deer Park, WA headquarters. For over 50 years, we have been lauded by public agencies, commercial clients, and federal officials for our work in building and updating hydraulic steel and concrete properties as well as their associated actuators. These projects control the water flow, fish passage, and barge traffic via dams on systems including the Columbia and Snake Rivers as well as other waterways in Oregon, Washington, Alaska, Idaho, Montana, and the Dakotas.

With an uninterrupted reputation for quality, stable work environment, and long-term employees while providing training and opportunities as the company has grown, KCS seeks additional motivated people to carry on this tradition of excellence in the field and close-knit support within the community. KCS maintains office, manufacturing, and fabrication facilities onsite featuring millwrights, electricians, heavy equipment and crane operators, as well as general laborers and administrative personnel. We want you to become a part of our team tackling some of the toughest hydroelectric and heavy industrial projects while enjoying the less hectic atmosphere of the region to enjoy family and friends in one of the most beautiful and unspoiled parts of the U.S.

FRONT DESK ADMINISTRATIVE ASSISTANT

As the first point of contact for visitors and callers, the Front Desk Administrative Assistant is a key role in our company. Making a professional and courteous impression is imperative. To be successful in this position, a person must independently perform the job duties listed below while maintaining a positive, solution-oriented working relationship with coworkers, vendors, and customers. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

These duties are those typically performed in this position.  Employee may not perform all the listed duties and/or may be required to perform additional or different duties.

• Greet and direct visitors to the appropriate person or office.
• Answer, screen and forward incoming phone calls using Microsoft Teams calling.
• Manage company calendar; record vacations, absences, conference room scheduling, vehicle scheduling, and other events.
• Support the Project Managers, HR, Accounting, Contracts and Principals by assisting with various tasks.
• Collect and reconcile weekly timecards; distribute to appropriate managers for approval.
• Develop bid and spec books; make operation and maintenance manuals.
• Record equipment usage and code to appropriate project.
• Place orders for projects (i.e. porta potties and dumpster service).
• Update phone lists and office nameplates as needed.
• Create annual company calendar and Christmas card; send to print and mail to recipient list. 
• Coordinate with vendors to ensure regular maintenance of office and equipment (printer maintenance, pest control, carpet cleaning, etc.)
• Arrange, coordinate, and support special events (i.e. lunches, meetings, etc.).
• Prepare mailings (USPS, UPS, FedEx); receive incoming mail and distribute to appropriate person; ensure outgoing mail is picked up by carrier.
• Maintain tidiness of front lobby, conference rooms, and breakroom; stock supplies, clean out refrigerators periodically, load/unload dishwasher.
• Check inventory and order office/breakroom/cleaning supplies when low.
• Work within and promote corporate vision, mission, and values of the organization.
• Performs other duties as assigned.

REQUIRED EXPERIENCE, SKILLS AND EDUCATION

The following generally describes the knowledge and ability required to enter the job and/or learned within a short period of time to successfully perform the assigned duties.

• High School Diploma or equivalent; AA Degree in Business Administration is preferred.
• 1+ year prior experience in an office setting preferred.
• Excellent customer service with patience, tact, cheerful disposition and enthusiasm is required.
• Proficient in use of computers and Microsoft Office Suite (Outlook, Teams, Excel, Word).
• Detail oriented with excellent oral and written communication skills.
• Collaborative team player who also has the ability to work independently for long periods of time.
• Excellent time management skills with a proven ability to meet deadlines.
• Must be able to meet all safety requirements for applicable safety policies.

PHYSICAL REQUIREMENTS

The below statements are intended to describe the physical nature and level of work being performed by employees assigned to this classification.

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional walking, pushing, pulling, bending, kneeling, crouching/squatting up to 8+ hours per day.
• Ability to lift/push/pull up to 10 lbs. constantly (67-100% of time); up to 25 lbs. frequently (34-66% of time).
• Ability to communicate (read, write, speak) constantly (67-100% of time).
• Handling and manipulating objects and materials.
• Coordinating the movements of eyes, hands and fingers.
• See with or without correction; hear with or without correction.

JOB AND COMPANY BENEFITS

• Top of market hourly rate DOE+.
• Employer paid benefit package (Medical, Dental, Vision, and Life insurance).
• Voluntary health plans (Flexible Spending Account, Long-term Disability and Life).
• 401(k) with Employer match.
• Paid Time Off (PTO), holidays and sick leave.
• Stable, family owned and operated business that focuses on the value of our employees.

Knight Const. & Supply, Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law. If you are an individual with a disability and need assistance in the application or hiring process, please contact Human Resources at View phone number on ziprecruiter.com or View email address on ziprecruiter.com.