Administrative Operations Coordinator

Step Into a Day in This RoleIt’s 8:30 a.m. in our Boca Raton, FL office. You open the shared calendar and line up a day of appointments so every meeting stays on track. A teammate pings you for help compiling a short presentation—within minutes, you’re polishing slides and formatting a one-page summary. Calls come in; you route them efficiently and respond to messages with clarity and care. By mid-morning, you tidy up the digital filing system so documents are up to date and easy to find. After lunch, you check office supplies, submit a quick order to replenish inventory, and finalize logistics for a team meeting next week. Before the day wraps, you lend a hand on a cross-team project and confirm tomorrow’s schedule. Smooth operations, achieved.What You’ll DoKeep calendars accurate and appointments coordinated to the minute.Create and refine reports, presentations, and other business documents.Manage incoming calls and correspondence, directing inquiries appropriately.Maintain orderly filing systems and ensure documentation stays current.Support colleagues on projects and ad-hoc tasks as priorities evolve.Track office supplies and oversee inventory needs.Assist with planning and coordinating meetings, events, and team activities.What You’ll BringHigh school diploma or equivalent (additional office administration education/certifications are a plus).Demonstrated experience in an administrative assistant or similar support role.Exceptional organization and attention to detail.Clear, confident written and verbal communication.Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.Ability to work independently while collaborating well with a team.A positive mindset and adaptability in a fast-paced setting.Benefits401(k) matchingDental insuranceHealth insuranceLife insuranceVision insurancePaid time offVision insuranceJoin a dynamic team where your knack for coordination and your drive to help others keep our operations running seamlessly. #J-18808-Ljbffr