Administrative Services Assistant /Nashville, TN ( Hybrid), 6 Months Contract

Job Opportunity

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of administrative detail; and performs related work as required.

Responsibilities include:

• Routinely performing general assignments to relieve an executive of administrative detail and other duties which do not require his/her personal attention.
• Acting as a liaison between the executive's office and the governor's office, departmental staff, and other state departments and agencies, local and federal agencies, and community organizations and groups; attending legislative functions and meetings as required to gain information; routinely handling complaints and requests from members of the legislature and other departments, citizens, and employees, as required; attending receptions, luncheons, dinners, and other gatherings in performing personal contact duties.
• Assigning, training, supervising, and evaluating assigned clerical and other staff and their work; making recommendations on personnel actions such as employment, promotion, demotion, transfer, retention, and increases for exceptional performance.
• Handling routine correspondence including composition of replies and routes to the appropriate operating division for reply; preparing non-routine correspondence as requested; assembling information for speeches, staff meetings, and other purposes; taking minutes at staff meetings. Making travel arrangements; keeping expense accounts; ordering office supplies as needed. Operating standard office machines and equipment as necessary.
• Education and experience: Graduation from an accredited college or university with a bachelor's degree; qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.