Accounts Payable Clerk

Accounts Payable Clerk

The accounts payable clerk reports to the director of finance and is responsible for providing financial, administrative, and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system. Providing these services in an effective and efficient manner will ensure that municipal finances are accurate and up to date, that staff are paid in a timely and appropriate manner, and that vendors and suppliers are paid within established time limits. Main activities:

• Receive and verify invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Prepare batches of invoices for data entry
• Data enter invoices for payment
• Process backup reports after data entry
• Manage the weekly check run
• Record all checks
• Prepare vendor checks for mailing
• List all vendor checks in the log book
• Prepare manual checks as and when required
• Maintain listing of accounts payable
• Maintain the general ledger
• Maintain updated vendor files and file numbers
• Print and distribute monthly financial reports