Litigation Secretary

Floater Legal Assistant

A nationally recognized Am Law firm is seeking a Floater Legal Assistant to provide administrative and legal support across multiple practice groups on an as-needed basis. This role serves as a flexible resource during attorney absences, staffing transitions, peak workload periods, trial preparation, and special projects. The ideal candidate is adaptable, highly organized, and able to shift priorities quickly while maintaining exceptional client service and professionalism.

Position: Floater Legal Assistant

Location: Irvine, CA

Schedule: Hybrid (3 days onsite) | Monday-Friday, 8:30 AM-5:00 PM | 37.5-hour work week

Compensation: $85,000-$97,000 annually

Firm: Top 200 Am Law Firm

Key Responsibilities

• Prepare, proofread, revise, and format legal documents, pleadings, agreements, correspondence, and other materials.
• Assist with court filings, calendaring, scheduling, travel arrangements, and expense reporting.
• Maintain electronic and physical files using document management systems.
• Support document review, factual research, exhibit organization, transaction binders, and trial preparation.
• Work with attorneys and staff across multiple practice areas, adapting to varying workflows and preferences.
• Communicate professionally with attorneys, clients, court personnel, vendors, and internal stakeholders.

Qualifications

• Prior law firm experience supporting attorneys in multiple practice areas strongly preferred.
• Strong organizational skills with the ability to manage multiple assignments in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems such as iManage required.
• Familiarity with electronic filing platforms, including PACER and state court e-filing systems required.
• Experience with legal research platforms such as LexisNexis or Westlaw is preferred.
• Must meet California paralegal requirements through a qualifying certificate, degree, or equivalent law-related experience.
• Ability to work independently, exercise sound judgment, and adapt to changing business needs.

Compensation & Benefits

• Annual salary of $85,000-$97,000, depending on experience
• Performance-based bonus opportunities
• Medical, dental, and vision coverage
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
• Employee Assistance Program (EAP)
• 401(k) with profit-sharing
• Generous paid time off
• Professional growth and advancement opportunities

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Military connected talent encouraged to apply