Senior Administrative Assistant

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We are seeking a Senior Administrative Assistant to support UPMC Altoona's Foundation. This is a full-time position with hours of 8:00 AM to 4:30 PM, including occasional evening hours to assist with special events.

Purpose:

Under general direction, provides varied administrative support of a complex, technical nature to a single or multiple departments or a division.

Responsibilities:

• Provides input to presentations and other departmental/supervisor work.

• Develops and sends correspondence on behalf of the department and department head (i.e., drafts and sends meeting minutes, drafts and sends meeting events).

• Plans conferences for the department and department head.

• Under general direction, provides varied administrative support to a department or group of professionals.

• May also perform all responsibilities of an Administrative Assistant - Intermediate:

Maintains the supervisor's calendar (i.e., proactively schedules meetings on the supervisor's behalf, makes recommendations for large meeting venues and catering, takes a leadership role in ensuring meetings flow smoothly).

Maintains various accounting and budgetary records (i.e., completes expense reports).

May make travel arrangements.

• Develops reports for executives or departments. Analyzes complex information requests and determines trends.

• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.

• High School Diploma or GED required.

• Bachelor's Degree preferred.

• 5 years of experience in an increasingly responsible administrative support role.

• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.

• Ability to use applicable MS Suite products.

• Advanced knowledge of business processes and procedures.

• Working knowledge of accounting and financial principles and functions.

• Ability to analyze data.

• Ability to use discretion and independent judgment.Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran