Senior Administrative Assistant

Senior Administrative Assistant

When you work at Whittlesey, you join a diverse team that provides today's business leaders with leading assurance, advisory, tax, and technology services.

Whittlesey is proud to announce that we have been named one of the "Best of the Best" Firms and one of the "Top 200 Firms" by INSIDE Public Accounting (IPA), an award-winning newsletter for the public accounting profession. IPA's annual "Best of the Best" list ranks top accounting firms with superior financial and operational performance in the most recent fiscal year.

We have an exciting career opportunity for a Senior Administrative Assistant to join our Administrative Team. This position is based out of our Holyoke, Massachusetts office 5 days a week.

Our Culture

Whittlesey has the experience and expertise of a large, national firm with the responsiveness of a local firm. That means our team members have access to the resources necessary to develop their careers while also receiving personal coaching. From the Managing Partner on down, our leadership fosters an open-door policy. We are committed to providing expert service to our clients across all our service areas, and we know that can only be done by employing talented and driven individuals.

Collaboration and community are key values in our culture. Whether you are new to the Firm or have been here for several years, we respect each team member's unique talents and value their contributions. Whittlesey is dedicated to the communities where we live and work. We sponsor community-driven events throughout the year and encourage our partners and team members to become actively involved in volunteerism.

Benefits and Work-Life Integration

Meeting your professional goals does not mean you must sacrifice your personal life, which is why we adhere to a culture of work-life integration. We offer our team members flexible work schedules depending on their department's needs and a competitive paid time off program.

Whittlesey also offers a competitive subsidized benefit package that includes medical and dental coverage. Other benefits include LTD and life insurance, all paid entirely by the Firm, and a 401(k) plan that includes profit sharing.

What You Will Be Doing

• Serve as the welcoming face of our front desk, greeting clients and visitors with professionalism and warmth
• Support daily office operations by handling incoming and outgoing mail, coordinating package deliveries, and maintaining office supplies
• Assist with workflow support using project tracking software for complex financial statements, tax returns, and accounting services, ensuring deadlines are met for the client service team
• Prepare and proofread monthly invoices, reports, and correspondence to provide excellent client service with high accuracy
• Manage and participate in complex administrative projects across various topics, adhering to established deadlines
• Gather, compile, and organize client financial data and documentation to enhance efficiency and meet deadlines
• Provide high-level support to clients by assisting with portal access and resolving issues to ensure exceptional service
• Train and support other administrative team members, contribute to process improvement discussions, and maintain office policies in collaboration with management

What You Must Have

• Minimum 5 years' experience working in an advanced administrative role as well as prior experience working in a professional service firm
• High school diploma or equivalent work experience required
• Demonstrated proficiency in Microsoft Office

Whittlesey is dedicated to building a diverse and inclusive workforce, so we encourage you to apply even if you feel you may not be an exact fit. Qualified applicants will receive consideration for employment regardless of their race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin or protected veteran status and will not be discriminated based on disability.

Join us and make a meaningful impact in a collaborative and innovative environment. Apply now to be part of our team! The hourly compensation range for this role is $19.23 – $31.25. Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.