Legal Administrative Assistant

Legal Administrative Support, Matrimonial Department

White Plains, NY (Onsite)

$48,000 - 58,000

Our client is a growing full-service law firm seeking a Legal Administrative Support professional to join their Matrimonial Department. This role is ideal for someone who thrives in a fast-paced legal environment and enjoys supporting attorneys, clients, and internal teams with a high level of organization, professionalism, and attention to detail.

The Legal Administrative Support professional will play a key role in managing client intake, matter setup, billing support, case documentation, scheduling, and overall department workflow. The ideal candidate will be proactive, detail-oriented, and comfortable balancing multiple priorities while providing excellent client service

Key Responsibilities

• Conduct client intakes, gather initial client information, open new matters, and coordinate with attorneys and internal teams
• Prepare and send engagement letters, track retainers, and maintain accurate billing records. Enter attorney time records, edit and approve invoices, and send final invoices to clients. Assist with accounts receivable collections and payment tracking. Maintain case files, calendars, deadlines, and departmental workflow to ensure matters move efficiently. Communicate professionally with clients, court staff, attorneys, and internal departments
• Provide general administrative support to attorneys, including scheduling meetings, organizing documents, and managing case-related materials

Qualifications

• 3 to 5 years of experience in a legal administrative, billing, or client services role
• Matrimonial or family law experience is preferred
• Strong organizational and time management skills with excellent attention to detail
• Excellent written and verbal communication skills
• Ability to multitask, prioritize, and stay organized in a fast-paced legal environment
• Proficiency in Microsoft Office, including Word, Excel, and Outlook
• Experience with legal billing systems or case management software is preferred
• Professional, team-oriented approach with a willingness to assist wherever needed.