Executive Admin Assistant

Executive Assistant

Joining Collins Aerospace isn't just about finding a job; it's about embarking on a journey to redefine the future of aerospace technology.

Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. We are seeking to fill the important role of Executive Assistant who will provide high-level administrative support. This position must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships. In this position the role holder will handle and have access to confidential information and will be expected to work with integrity and trust. The role holder will interface with individuals on all levels across the organization who may be within the VP's functional organization or within any other part of the business. This requires a professional customer service approach towards all interactions.

What You Will Do:

• Managing executives' calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules proactively based on last-minutes changes. This role provides support across multiple locations and time zones. Resolving all calendar conflicts effectively and efficiently.
• Exercise independent, professional judgment and discretion when managing priorities on behalf of executives.
• Coordinate complex travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
• Attend meetings and other functions as requested.
• Assists lower-level staff in gathering, verifying and processing documentation
• Work with other admins on various projects and assisting with improving processes where necessary.
• May be responsible for following up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate person are notified.
• Create standard work for travel, expense reporting, conference booking, catering, etc.
• May provide executive assistant services as a direct assistant to Senior Executives.
• Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures.
• Meeting preparations to include booking conference rooms, coordinating catering facilities, visitor workflows etc.
• Maintain accurate & updated organization charts
• Managing broad internal and external communications including organizational announcements and LinkedIn postings.
• This position will work during the core hours in either Eastern or Central time zone.

Qualifications You Must Have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience
• Experience as an Executive Assistant or Administrative Assistant supporting senior level or executive level leaders.

Qualifications We Prefer:

• Experience using Zoom and Microsoft Office (Outlook, OneNote, PowerPoint, Word, Teams, or Excel, etc.)
• Experience with calendar management, meeting scheduling and coordination, event planning, and generation of travel and expense reports.
• Experience supporting executives in a fast-paced environment
• Familiarity with corporate travel booking tools and expense systems.
• Experience coordinating off-site meetings or events as needed.

What We Offer

Benefits

Some of our competitive benefits package includes:

Medical, dental, and vision insurance

Three weeks of vacation for newly hired employees

Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option

Tuition reimbursement program

Student Loan Repayment Program

Life insurance and disability coverage

Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance,?critical illness?insurance, group legal, ID theft protection

Birth, adoption, parental leave benefits

Ovia Health, fertility, and family planning

Adoption Assistance

Autism Benefit

Employee Assistance Plan, including up to 10 free counseling sessions

Healthy You Incentives, wellness rewards program

Doctor on Demand, virtual doctor visits

Bright Horizons, child and elder care services

Teladoc Medical Experts, second opinion program

?And more!

We make modern flight possible for millions of travelers and our military every second.? Our major product lines are on-board virtually every aircraft flying. Be it keeping passengers safe with our emergency power generation systems or creating a positive in flight experience through reliable cabin pressure controls and quieter engines, Power & Controls focuses on delivering a best-in-class experience to our customers. We hire the top people in the industry. Their ideas drive our performance, and their integrity keeps our customers happy. Join us as we take flight!

Apply now and be part of the team that's redefining aerospace, every day.