Administrative Coordinator, Campus Services

Administrative Coordinator, Campus Services

Position Type - Professional Staff

Faculty Track

Position Title - Administrative Coordinator, Campus Services

Employment Status - Full Time

Months - 12

Campus - Portland, ME

Description - The Administrative Coordinator, Campus Services provides comprehensive administrative and operational support to campus service functions, ensuring the efficient day-to-day operation of departmental activities. This role serves as a central point of coordination for administrative processes, financial and operational documentation, records management, and communication with students, faculty, staff, and external partners. The Administrative Coordinator plays a key role in supporting campus operations through strong organizational skills, attention to detail, and proactive coordination across University departments.

The expected pay is $20.82 per hour (annualized to $43,306).

About the University of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

Multiple health and dental plan options, plus vision coverage.

Up to 8% retirement plan match.

Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.

Educational benefits: UNE tuition waiver for employees, spouses, and domestic partners. UNE tuition waiver for dependents of employees with 1 year of full-time service. 50% tuition reduction if less than 1 year of full-time service.

Responsibilities

Manage and carry out day-to-day departmental administrative operations in support of departmental goals.

Serve as the primary administrative and reception point of contact for the department, including answering phones, greeting visitors, managing calendars, coordinating meetings, screening correspondence, and handling routine office logistics such as copying and supply ordering.

Prepare, process, coordinate, and monitor administrative, operational, and financial forms, records, schedules, and documentation, ensuring accuracy, completeness, and timely submission by students, faculty, staff, and external parties.

Organize, maintain, and update departmental records and files in both electronic and manual systems, including databases, logs, and cross-referenced filing systems.

Develop, maintain, and utilize computerized record-keeping and data management systems; enter and update data and generate routine and ad hoc reports using standard PC-based software.

Compile and analyze information from multiple sources to prepare regular and special reports and respond to information requests from supervisors and departmental staff.

Coordinate bulk and special departmental mailings and communications.

Perform bookkeeping and financial support functions, including processing budget-related documents, monitoring financial activity, maintaining financial records, and preparing related reports.

Act as a liaison to students, faculty, staff, parents, and other constituents by explaining policies and procedures, responding to inquiries, coordinating services, and escalating issues as appropriate.

Collaborate regularly with supervisors, internal University partners, and external organizations to exchange information, coordinate activities, and resolve issues.

Train, oversee, and provide guidance to student employees and junior staff.

Perform other related duties as assigned.

Qualifications

Associate's Degree in business or other appropriate discipline, plus two to three years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

Broad base of general administrative skills, including typing/word processing, filing, phone/office reception, and other related duties.

Previous experience with computerized information systems.

Good reading, spelling/grammar and general writing and math skills.

Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.

Bookkeeping/accounting training or experience desirable.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Vaccination Statement (PLEASE NOTE) - Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.

Additional Note - This position is not eligible for H-1B visa sponsorship.

Posting Detail Information

Posting Number - 2022PS0901P

Open Date - 05/18/2026

Close Date

Open Until Filled - Yes

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume

Optional Documents

• Letter of Recommendation