Graduate Affairs Academic Advisor - Penn Engineering

Graduate Affairs Academic Advisor - Penn Engineering University Overview The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023. Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, andrecreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play. The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more. Posted Job Title Graduate Affairs Academic Advisor - Penn Engineering Job Profile Title Coordinator B Job Description Summary Reporting to the Director for Graduate Affairs, the GraduateAffairs Advisor (GAA) serves as an academic advisor for graduateon-campus master's and PhD Engineering students. The GAA engagesstudents in decision-making processes on academic matters duringweekly advising hours and counsels students about programs ofstudy, basic registration, and academic policies. The GAA works toensure students receive accurate, timely, and holistic advisingservices to support student success, retention, and programcompletion. Additionally, the GAA serves as a school-level point ofcontact for students in the on-campus Accelerated Master's 4+ 1program. As a member of the Graduate Affairs team, the GAAparticipates in yearly academic events, including Commencement andNew Student Orientation, and is responsible for coordinatingmeetings such as GAC & MAC. Job Responsibilities GENERAL ADVISING Serve as an advisor for graduate students during weekly advisinghours. Meet with and counsel students about programs of study,basic registration, and academic policies. Respond to studentinquiries via email. Collaborate with graduate programadministrators to aid in the resolution of academic issues andconcerns. SPECIALIZED DEGREE PROGRAMS Serve as the school-level point of contact for the AcceleratedMaster's (AM 4+1) Program. Meet with and advise undergraduatestudents on the AM program and assist with communications toundergraduate students, staff, and faculty. Coordinate the ExternalAccelerated Master's 4+1 programs (excluding MOUs). Conductoff-campus information sessions and advise potential AM 4+1students before applying and once matriculated. MEETING COORDINATION Coordinate key monthly & semesterly meetings, including roomreservations, calendar invites, agendas & minutes: GraduateAffairs Committee (GAC) - monthly, Master's Affairs Committee (GAC)- monthly, Graduate Administrator meetings - monthly, StudentAdvisory Board Meetings - semesterly INTERNATIONAL ADMINISTRATION Process CPT, OPT, and RCL requests in iPenn. Advise students withvisa-related issues. Collaborate with ISSS colleagues onimmigration and visa-related issues. EVENT SUPPORT Support Graduate New Student Orientation, Graduate Awards ceremony,and commencement ceremonies for both master's and PhDstudents. ACADEMIC PROBATION Oversee the probation process for master's students. Notifystudents on probation on a semester basis and track academicperformance. Monitoring CAN outreach. Perform additional duties as assigned. Qualifications Bachelor's degree and two to three years of experience inhigher education working with graduate students or an equivalentcombination of education and experience. A Master's degree in higher education administration, studentaffairs, or a related field is strongly preferred. Demonstrated experience with academic advising and knowledge ofbest advising practices. Knowledge of and experience working with international studentsis preferred. Experience using problem-solving skills to identify anddocument student academic needs patterns. Demonstrated understanding of the intersectional needs andconcerns of diverse student populations in STEM. Proficient with Google Workspace, MS Office 365, and able toadapt to new tools and technologies. Demonstrated organizational and planning skills to set workpriorities under the pressure of deadlines. Demonstrated record of personal and professional initiative,flexibility, and careful judgment. High attention to detail and confidentiality. Excellent oral and written communication skills. Ability to work independently and as a team member. Cover letter highly encouraged. Job Location - City, State Philadelphia, Pennsylvania Department / School School of Engineering and Applied Science Pay Range $55,962.00 - $65,000.00 Annual Rate Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered. Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state or local law. Special Requirements Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job. University Benefits Health, Life, and Flexible Spending Accounts : Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars. Tuition : Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions. Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard. Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be. Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject tounderwriting. Wellness and Work-life Resources : Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance. Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally. University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free. Discounts and Special Services : From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks. Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures. Penn Home Ownership Services Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements. Adoption Assistance Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household. To learn more, please visit: #J-18808-Ljbffr University of Pennsylvania