Part-time Executive Assistant/Office Coordinator

Part-time Executive Assistant/Office Coordinator

We are seeking a highly organized and proactive individual to fill the role of Part-time Executive Assistant/Office Coordinator. In this role you will play a critical role in ensuring smooth day-to-day operations, managing key processes, and helping executives and their teams stay aligned, organized, and efficient. The ideal candidate will excel in multitasking, possess excellent communication skills, and be capable of handling a variety of responsibilities to ensure the smooth functioning of the office environment.

The hourly rate for this role is $23.00 - $30.00/hour (Non-Exempt/Hourly/Overtime Eligible) - DOE

What you will do:

• Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, coordinating travel arrangements, and at times, assisting with personal requests
• Screen and prioritize incoming communications, handling or redirecting as appropriate
• Prepare and edit correspondence, reports, and presentations for executives
• Act as a liaison between executives and internal/external stakeholders, demonstrating professionalism and confidentiality
• Conduct research and compile data to assist executives in decision-making processes
• Oversee day-to-day office operations, ensuring a productive and well-maintained work environment
• Manage office supplies, equipment, and facilities to ensure business continuity
• Implement and improve office policies and procedures for increased efficiency
• Office tidiness, making sure the office is neat, presentable, and organized at all times
• Office preparation, assisting in preparation for office guest visits and meetings
• Plan and coordinate office events, meetings, and conferences to ensure successful execution
• Manage logistics, including venue selection, catering, and audio-visual requirements
• Assist in budget preparation and expense tracking for the office
• Process invoices, manage petty cash, and reconcile expenses with the finance team
• Step in to support additional responsibilities as business needs evolve

What you will bring to the table:

• 3+ years of administrative experience supporting high-level executives in a fast-paced environment
• Proven track record of managing complex calendars, domestic/international travel logistics, and acting as a primary liaison for internal and external stakeholders
• Proficient in Google Workspace and other related software
• Ability to manage confidential and sensitive information with care
• Strong written and verbal communication skills, including frequent phone and email communication
• Exceptional organizational and analytical skills with a meticulous eye for detail and a proactive approach to problem-solving
• A self-starter capable of working autonomously while contributing effectively to a collaborative team
• Ability to work a part-time schedule
• Ability to work from our Newark, NJ office
• Valid Driver's License required

What we prefer to find:

• Associate and/or bachelor's degree in business or a related industry
• Experience within real estate and/or mortgage lending

What we look for in all our employees:

• A demonstrated track record of winning; we never stop at "just enough"
• An insatiable eagerness to continuously learn and to be coached; we are lifelong learners and always make ourselves available to teach us something new
• A possession of strong entrepreneurial spirit; we have a burning passion for building something great out of nothing
• A big vision for themselves and those around them; we always strive to be the best version of ourselves and help those around us do the same
• An unwavering sense of integrity; an individual who roots oneself with a core belief that how one does anything is how one does everything

Additional Information:

Leverage Companies is an equal opportunity and an E-verify employer. We are committed to building a diverse, inclusive, and equitable workforce and do not discriminate based on characteristics of any kind. Leverage Companies is committed to providing reasonable accommodations for any candidates with disabilities who may need assistance during the talent acquisition process. To request a reasonable accommodation, please email View email address on click.appcast.io

Leverage Companies highly values having employees working in-office to foster a collaborative work environment and company culture. Under certain circumstances, a hybrid working arrangement with a minimum of 3 days in office in Newark, NJ may be arranged.