Transportation Administrative Assistant

Job Description

Job Description

Ironmark Fuel Services
Location: Sacramento, CA | In Office
Job Title: Transportation Administrative Assistant
Compensation : $23–$27 per hour, depending on experience and qualifications
Schedule: Full-time | Monday–Friday, daytime hours
Reports to: Director of Operations

About the Company:

Ironmark Fuel Services is expanding its Northern California transportation operation. We are looking for a dependable, organized team member who wants to learn the transportation and fuel logistics industry and grow with the company.

About the Position:

As a Transportation Administrative Assistant, you will support daily transportation operations while gaining hands-on experience in dispatch support, billing, delivery coordination and fleet compliance.

Working closely with drivers, dispatch and the Director of Operations, you will help keep paperwork accurate, communication clear and daily operations organized.

This is an entry-level opportunity. No previous fuel transportation experience is required—training will be provided. Administrative, customer service, trucking or logistics experience is helpful but not required.

Responsibilities:

• Provide administrative and office support for the transportation team.
• Prepare, process and organize customer billing and invoices.
• Review, scan and maintain driver paperwork, delivery documents and transportation records.
• Track missing or incomplete paperwork and follow up with drivers and team members.
• Answer incoming calls and communicate professionally with customers, drivers and staff.
• Assist dispatch with scheduling, driver communication and load coordination.
• Help monitor customer fuel levels and identify locations needing upcoming deliveries.
• Enter and update transportation, delivery and customer information in company systems.
• Help maintain driver qualification, training and compliance documentation.
• Organize truck and trailer inspection records, permits and other required documentation.
• Support the Director of Operations and dispatch team with daily priorities and additional administrative needs.

Qualifications:

• High school diploma or equivalent.
• Basic proficiency with Microsoft Outlook, Word and Excel.
• Comfortable using computers and learning new software.
• Strong organizational skills and attention to detail.
• Professional communication skills by phone, email and in person.
• Comfortable communicating regularly with truck drivers.
• Able to manage multiple tasks and adjust to changing priorities.
• Dependable, accountable and committed to completing assigned work.
• Willing to ask questions, learn new processes and work independently after training.
• Available to work full-time in our Sacramento office.

Preferred but not required:

• Experience in office administration, customer service, billing, dispatch, trucking, transportation or logistics.

Schedule and Compensation:

• Full-time, in-office position in Sacramento, CA.
• Monday–Friday daytime schedule; specific hours will be discussed during the interview.
• $23–$27 per hour, depending on experience and qualifications.

Training and Career Growth:

Learn multiple areas of the transportation business, including dispatch, fuel logistics, inventory monitoring, driver coordination, fleet and DOT compliance, customer service and billing.

As the operation grows, employees who demonstrate reliability, initiative and strong performance may have opportunities to take on greater responsibility and advance into transportation operations or management roles.

Apply today if you are ready to build your administrative skills and grow a career in transportation and logistics.

Ironmark Transportation LLC is an equal opportunity employer