Director of Maintenance

Job Description

Job Description

Job title: Asst. Facility Manager

Reports to: Program Director

FLSA Status: Exempt / Full Time

Date Issued: May 2026

POSITION SUMMARY:

The Asst. Facility Manager is responsible for the supervision of the maintenance and housekeeping staff. Ensure the resident/shelter is operating efficiently, building maintenance is satisfactory, and facility equipment is in good repair.

ESSENTIAL JOB FUNCTIONS:

Through the employee’s own efforts, the employee accomplishes the following essential functions:

1. Responsible for supervision and training of the maintenance workers, housekeeping staff in all job duties aspects.
2. Schedule work assignments, prioritize repairs and other maintenance needs for the building.
3. Provides instruction and oversight for staff in performing maintenance and repair functions.
4. Supervises and verifies satisfactory completion of all on-going maintenance requirements (i.e. painting, waxing, snow removal, garbage disposal, landscape, watering, etc.)
5. Ensure that building systems are fully and properly inspected in accordance with all applicable regulations and codes.
6. Clearing any code violations in a timely manner.
7. Upkeep and maintained contracts and prepare bidding for contract renewals.
8. Ensure all service contracts are being preformed timely and fully.
9. Reports hazards and unusual events or incidents to Director. Comply with incident reporting procedures.
10. Reports, records and assigns all work orders.
11. Develop and maintain accurate and detailed inventory control records.
12. Assists clients moving in and out shelter.
13. Perform simple carpentry, plumbing, and electrical tasks.
14. Prepares scopes of work and bidding for all large projects.
15. Adhere to all OSHA requirements.
16. Review bids for inventory and equipment purchasing; ensuring costs reductions and top quality products.
17. Set up purchasing procedures for staff and management, outlining purchasing requirements, authorization and approvals and product usage.
18. Responsible for all administrative functions; scheduling of work assignments, shift schedules, and track time off, record payroll, etc.
19. Make repairs to HVAC units, filters, coils, motors, thermostats and electrical controls.
20. Responsible for maintaining inventory of materials to perform assignments.
21. Repair and or replace: Toilets, toilet seats, sick, tub drains, shower bodies and associated plumbing.
22. Maintain a high standard of workmanship.
23. Complete all daily maintenance check lists.
24. Maintain records of all open and completed work order and preventative maintenance.
25. Serve as the on-site Fire & Life Safety Director (F89), ensuring adherence to all NYC fire code and DOB regulations.
26. Develop, implement, and regularly update the comprehensive Fire Safety and emergency Action plan.
27. Oversee daily fire safety operations and supervise Fire Safety Directors and Fire Guards
28. Ensure full compliance with NYC fire codes and building safety regulations
29. Coordinate fire drills, emergency preparedness, and response procedures
30. Maintain accurate logs, reports, and compliance documentation
31. Act as the main point of contact for clients, building management, and emergency personnel
32. Train, mentor, and support fire safety staff

QUALIFICATIONS:

To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and / or ability required.

1. Minimum Required Education & Experience:
   • HS Diploma or GED required.
   • 5 years of experience as a building superintendent or plant management experience required.
   • Proficient in computer software programs (Word, Excel, Power Point, ADP, etc.)
   • F89 – Fire safety director
   • S12 Sprinkler. certification
   • S13 Standpipe Certification
   • Osha 30
   • P99 – Low-pressure Boilers
   • HVAC certification
   • Experience working with boilers, HVAC systems, plumbing and electrical systems, and usage of hand and power tools required.
   • Strong communication skills
   • Proven
   • CPR First Aid
   • Driver’s License

1. Preferred Education & Experience:
   • Demonstrated knowledge, experience, or capacity to work with homeless families / individuals and/ or disadvantaged populations.
   • French / Spanish speaking.

1. Computer Skills:
   • Proficient computer skills needed for composing emails on Microsoft applications, accessing the HR information system and accessing the device, and composing correspondence.

Benefits:

- Medical, Dental, Visions, STD, LTD, Life insurance, 401K with up to 3% matching, multiple voluntary benefits offered, flex medical account, Flex child care account, Legal, Metlife additional coverages available.

- Vacation Time, Personal, Mental Health, Sick, Birthday.