Administrative Assistant
$20 - $22 per hourASPIRE WELLNESS CENTER, INC
Position Summary
Aspire Wellness Center is seeking a compassionate, organized, and detail-oriented Administrative Assistant to join our growing outpatient mental health practice. This is a full-time, in-person position responsible for providing exceptional front-line administrative support to our clients, providers, and leadership team while helping ensure the smooth day-to-day operation of the practice. The ideal candidate enjoys working in a fast-paced healthcare environment, possesses excellent customer service and communication skills, and is able to manage multiple priorities while maintaining professionalism and confidentiality. Candidates must be willing and able to commute to our White Marsh office daily, as this position requires onsite administrative support. Essential Responsibilities Client & Administrative Support- Provide consistent daytime phone coverage and professionally respond to incoming calls, client inquiries, and provider requests.
- Greet clients and visitors while providing outstanding customer service.
- Schedule, reschedule, and coordinate appointments while maintaining accurate provider calendars.
- Assist with intake coordination, appointment confirmations, cancellations, waitlists, and client communications.
- Maintain accurate client demographic, insurance, and contact information within the Electronic Health Record (EHR) system.
- Scan, upload, organize, and maintain electronic documentation and client records.
- Support daily office operations, including filing, faxing, emailing, data entry, and general administrative tasks.
- Assist leadership and clinical staff with operational projects and administrative initiatives as assigned.
- Provide administrative coverage during staff absences, including maternity leave and other planned or unplanned coverage needs.
- Assist with evening phone coverage as operational needs require.
- Serve as backup support for prior authorizations and client re-engagement efforts when primary staff members are unavailable.
- Monitor office workflows and communicate scheduling or operational concerns promptly.
- Maintain confidentiality while ensuring compliance with HIPAA and organizational policies.
- Foster a welcoming, organized, and professional office environment for clients, providers, and visitors.
- High school diploma or equivalent required; Associate degree preferred.
- Previous experience in an administrative, medical office, behavioral health, or healthcare setting preferred.
- Experience with scheduling, customer service, or front desk operations preferred.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize responsibilities, and work independently.
- Proficiency with Microsoft Office, Google Workspace, Electronic Health Records (EHR), and general office technology.
- Ability to maintain professionalism, discretion, and confidentiality in sensitive situations.
- Experience working in a mental health or healthcare setting.
- Strong problem-solving and critical thinking skills.
- Compassionate, client-centered approach to customer service.
- Ability to adapt to changing priorities and support multiple departments.
- Reliable, proactive, and team-oriented mindset.
- Positive attitude and willingness to learn new systems and processes.
- Starting Pay: $20.00-$22.00 per hour, based on qualifications and experience.
- Schedule: Full-Time
- Work Location: This is an in-person position based in our White Marsh office. Candidates must be able to reliably commute to the office each workday.
- 40 hours of Sick PTO annually (frontloaded after successful completion of the first 90 days)
- 80 hours of Vacation PTO annually (begins accruing after successful completion of the first 90 days)
- Floating Holiday
- Birthday PTO
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Aflac Supplemental Insurance
- 401(k) Retirement Plan available after one year of employment
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Nottingham, MD vacancy
- ...Administrative Assistant III The Maryland Transportation Authority (MDTA) owns, operates, and maintains eight major toll facilities comprised of four bridges, two tunnels, and two turnpikes, across the State of Maryland. For over 50 years, the MDTA has provided Maryland...SuggestedWork at officeRemote work
$19 - $21 per hour
...Job Description Administrative Assistant Location: Nottingham, MD Pay: $19.00-$21.00 per hour Schedule: Monday-Friday, Full-Time (40 hours per week) Position Type: Temp-to-Hire (approximately 3-4 months) Work Environment: 100% Onsite...SuggestedHourly payFull timeTemporary workWork at officeLocal areaMonday to Friday- ...organization's values, traditions, and – most importantly – our employees to achieve these goals. Nature of Work: The Administrative Assistant III performs complex administrative and secretarial duties requiring independent judgment, discretion, and knowledge of office...SuggestedFull timePart timeH1bWork at officeRemote workVisa sponsorshipFree visa
$22 - $24 per hour
...exposure in various environments. Establish and actively monitor appropriate video framing consistent with legal videography norms. Assist clients with varying audio, video, and technology issues both in-person and remotely. Develop and maintain a high-level...SuggestedHourly payRemote workShift work- ...SUMMARY: Under general supervision, provides a variety of administrative legal support services to Medical System attorneys. Performs... ...progressively responsible position(s) in a senior level administrative assistant's role(s) in a legal setting is required. * Experience...SuggestedTemporary workCasual workWork at officeImmediate startShift work
- ...Work At Home Data Entry - Remote - Administrative Assistant Dundalk, United States | Posted on 07/22/2026 JoinOur Team as a Work-From-Home Data Entry ResearchPanelist! Are youready to earn money from the comfort of your own home?This exciting opportunity is perfect...Full timeImmediate startRemote workWork from home
- ...own home?Thisexcitingopportunity is perfect for anyone with avariety ofskillsandbackgrounds - whether you'vebeen anadministrative assistant,data entry clerk,typist, customerservice rep, or even a driver! WhyYou'll LoveThis Job: Flexibility at ItsBest: Workpart...Full timeImmediate startRemote workWork from homeFlexible hours
- ...fielding calls, organizing deliveries, scheduling, communication with vendors. Ability to work closely with designer as multitasking assistant. Must hate clutter and love accomplishing items on checklist. Responsible, takes initiative, self starter. Ability to work...Work at office
$18 - $29.74 per hour
...About the Job General Summary of Position The Office Assistant performs a variety of assigned clerical and patient care duties essential... ...clinical dictations, order and maintaining clinical and administrative supplies, creating patient registration packets for patients...Work at officeFlexible hours$48k - $55k
...Administrative Support Assistant The Baltimore office of Nelson Mullins, an Am Law 100 law firm, is seeking an Administrative Support Assistant to provide administrative support to a dynamic team of legal professionals. This entry-level position offers an excellent...Work at office- ...Levy Restaurants - JobID: A98C00DE23984B1F4BDEA554F3675780 [Office Assistant / Receptionist] As an Administrative Assistant at Levy, you'll: Schedule and calendar upkeep; Field general inquiries and redirect to the appropriate department; Research projects; Finalize and...Work at officeImmediate start
- ...professional manner; Handle tenant and client inquiries, including maintenance requests; Coordinate and log maintenance work orders; Provide general administrative and clerical support to the office team; Assist with scheduling, data entry, and office coordination tasks...Work at office
$11 - $15 per hour
...College H.U.N.K.S. Hauling Junk & Moving is currently looking for an Administrative Assistant! Hours: Monday, Tuesday, Friday, and Saturday; 10:00am – 4:00pm ((1) One hour break or (2) 30 Minute Breaks) Job Description Prepare the next day paperwork for all trucks running...Live outWork at officeMonday to Friday- ...Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones... ...and client centric manner. Maintain confidential personnel files. Administrative Assistant, Administrative, Assistant, Retail...
- .../packages and prepare all outgoing mail, coordinate with UPS or FedEx for pickups • Check the office voicemail and fax inbox • Assist with conference and huddle room scheduling • Maintain office breakroom • Ensure that common areas are organized and operational...For subcontractorWork at officeFlexible hours
$15 per hour
...Levy SectorPosition Title: Administrative AssistantPay Range: $15.00to$15.00We Make Applying Easy! Want to apply to this job via text messaging... ...ID number1551749.The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message...Remote work- ...Title: Administrative Assistant Position Function: We are looking for an Administrative Assistant to perform a variety of administrative tasks and personally support our company's CEO. To be successful in this role, you should be well organized, have great time management...Work at office
$20.57 - $36.27 per hour
...About the Job Summary of Position: Are you a highly organized administrative professional who thrives in a fast-paced healthcare... ...Franklin Square Medical Center is seeking an Administrative Assistant to provide executive-level administrative support to the Sr Director...Work at office$36.47 per hour
...as the central coordination point for all general office and administrative functions supporting the Division of Logistics & Commuter Services... ...systems and supports multiple functional teams, including assisting the Property Team with Government and Contract property...Hourly payFull timeContract workTemporary workFor contractorsWork at officeLocal area$23 - $25 per hour
...Administrative Assistant Location: 9690 Deereco Rd. Timonium, MD 21093 Employment Type: Full-Time Work Arrangement: In-Office Salary Range: $23.00 - $25.00 per hour Why Join KatzAbosch? At KatzAbosch, we help our clients and employees to create, grow, and protect...Hourly payFull timeTemporary workWork at officeLocal area- ...Disability/Protected Veteran Status Position Description: We are seeking a highly organized and detail-oriented Administrative Assistant to support our brokerage operations. This role is ideal for an administrative professional with insurance knowledge who...Full timeWork at officeRemote workWork from home
$15.5 - $18.5 per hour
...medical records filing, transcription, transfer of records, and assist the facility in completing these responsibilities. Perform... ...including, but not limited to, answering phones, mailing, administrative filing, copying, faxing, petty cash, and typing. Assist with...Hourly payFull timeFlexible hoursWeekend work$20 per hour
...is ideal for candidates with experience in customer service, administrative support, logistics, transportation, import/export operations,... ...with ocean carriers, airlines, and transportation providers. Assist with resolving shipment issues and delays. Maintain accurate...Contract workTemporary workWork at officeMonday to Friday$21.98 per hour
...Summary Join Our Team at Mercy Medical Center - Now Hiring an Administrative Assistant! Mercy Medical Center is honored to be recognized by Newsweek as one of America's Most Trustworthy Companies for three consecutive years (2023-2025) and as one of America's...Temporary workWork experience placementWork at officeImmediate startFlexible hours$16 - $30 per hour
...clerks come from all different backgrounds, including data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part‑time, retail fields & more. Thank you Thank you for your interest!...Remote jobHourly payPart timeWork at officeWork from homeFlexible hours- ...yourself looking for a fulfilling career , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up... ...Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively...Full timeTemporary workWork at officeHome officeFlexible hours
$58k - $63k
At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your...Full timeWork at officeFlexible hours- ...Tia Maria Coffee Liqueur, and Rabarbaro Zucca Amaro. About the Role The ideal candidate is responsible for providing high-level administrative support to the CEO and USA Country Director and a skilled multi-tasker that will also support our office space in the Baltimore...Work at officeLocal area
- ...Driven Media Group is seeking a part-time Office Manager/Executive Administrator to join our growing team! The candidate will be responsible... ...others are able to be accomplished remotely. Responsibilities Assist with client billing responsibilities and handle accounts...Full timePart timeWork at officeLocal areaRemote workWork from homeFlexible hours
- Benefits: 401(k) Dental insurance Health insurance Training & development We are seeking a motivated and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure the smooth operation of our Adult Day Care Center...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
Related searches
- administrative & business operations Nottingham, MD
- administrative Nottingham, MD
- administrative office technology Nottingham, MD
- pps administrative assistant
- administrative assistant ge
- healthcare administrative assistant
- operations support assistant
- volunteer administrative assistant
- experienced admin assistant
- automotive administrative assistant


