Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Assistant

$20 - $22 per hour

ASPIRE WELLNESS CENTER, INC

Position Summary

Aspire Wellness Center is seeking a compassionate, organized, and detail-oriented Administrative Assistant to join our growing outpatient mental health practice. This is a full-time, in-person position responsible for providing exceptional front-line administrative support to our clients, providers, and leadership team while helping ensure the smooth day-to-day operation of the practice.

The ideal candidate enjoys working in a fast-paced healthcare environment, possesses excellent customer service and communication skills, and is able to manage multiple priorities while maintaining professionalism and confidentiality.

Candidates must be willing and able to commute to our White Marsh office daily, as this position requires onsite administrative support.

Essential Responsibilities

Client & Administrative Support
  • Provide consistent daytime phone coverage and professionally respond to incoming calls, client inquiries, and provider requests.
  • Greet clients and visitors while providing outstanding customer service.
  • Schedule, reschedule, and coordinate appointments while maintaining accurate provider calendars.
  • Assist with intake coordination, appointment confirmations, cancellations, waitlists, and client communications.
  • Maintain accurate client demographic, insurance, and contact information within the Electronic Health Record (EHR) system.
  • Scan, upload, organize, and maintain electronic documentation and client records.
  • Support daily office operations, including filing, faxing, emailing, data entry, and general administrative tasks.
  • Assist leadership and clinical staff with operational projects and administrative initiatives as assigned.
Operational Support
  • Provide administrative coverage during staff absences, including maternity leave and other planned or unplanned coverage needs.
  • Assist with evening phone coverage as operational needs require.
  • Serve as backup support for prior authorizations and client re-engagement efforts when primary staff members are unavailable.
  • Monitor office workflows and communicate scheduling or operational concerns promptly.
  • Maintain confidentiality while ensuring compliance with HIPAA and organizational policies.
  • Foster a welcoming, organized, and professional office environment for clients, providers, and visitors.
Qualifications
  • High school diploma or equivalent required; Associate degree preferred.
  • Previous experience in an administrative, medical office, behavioral health, or healthcare setting preferred.
  • Experience with scheduling, customer service, or front desk operations preferred.
  • Strong organizational skills with exceptional attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to multitask, prioritize responsibilities, and work independently.
  • Proficiency with Microsoft Office, Google Workspace, Electronic Health Records (EHR), and general office technology.
  • Ability to maintain professionalism, discretion, and confidentiality in sensitive situations.
Preferred Skills & Characteristics
  • Experience working in a mental health or healthcare setting.
  • Strong problem-solving and critical thinking skills.
  • Compassionate, client-centered approach to customer service.
  • Ability to adapt to changing priorities and support multiple departments.
  • Reliable, proactive, and team-oriented mindset.
  • Positive attitude and willingness to learn new systems and processes.
Compensation
  • Starting Pay: $20.00-$22.00 per hour, based on qualifications and experience.
  • Schedule: Full-Time
  • Work Location: This is an in-person position based in our White Marsh office. Candidates must be able to reliably commute to the office each workday.
Benefits

Eligible employees are offered a comprehensive benefits package designed to support work-life balance, wellness, and long-term financial planning.

Paid Time Off (Available After First 90 Days of Employment)
  • 40 hours of Sick PTO annually (frontloaded after successful completion of the first 90 days)
  • 80 hours of Vacation PTO annually (begins accruing after successful completion of the first 90 days)
  • Floating Holiday
  • Birthday PTO
Insurance Benefits (Available After First 90 Days of Employment)
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Aflac Supplemental Insurance
Retirement Benefits
  • 401(k) Retirement Plan available after one year of employment

Aspire Wellness Center values employee wellbeing and strives to provide benefits that support both personal and professional growth.

Why Join Aspire Wellness Center?

At Aspire Wellness Center, we believe our employees are our greatest asset. We are committed to fostering a collaborative, supportive, and mission-driven environment where team members can grow professionally while making a meaningful difference in the lives of those we serve. If you are passionate about providing exceptional customer service and helping create a positive experience for clients seeking mental health care, we encourage you to apply.

Equal Opportunity Employer

Aspire Wellness Center is an Equal Opportunity Employer and is committed to creating an inclusive and supportive workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other protected characteristic in accordance with applicable federal, state, and local laws.

We value diversity and believe that a collaborative, respectful, and inclusive environment strengthens our team and enhances the care we provide to our clients and community.
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Nottingham, MD vacancy
  • $19 - $21 per hour

     ...Job Description Administrative Assistant Location: Nottingham, MD Pay: $19.00-$21.00 per hour Schedule: Monday-Friday, Full-Time (40 hours per week) Position Type: Temp-to-Hire (approximately 3-4 months) Work Environment: 100% Onsite... 
    Suggested
    Hourly pay
    Full time
    Temporary work
    Work at office
    Local area
    Monday to Friday

    Ultimate LLC

    Nottingham, MD
    21 hours ago
  •  ...Administrative Assistant III The Maryland Transportation Authority (MDTA) owns, operates, and maintains eight major toll facilities comprised of four bridges, two tunnels, and two turnpikes, across the State of Maryland. For over 50 years, the MDTA has provided Maryland... 
    Suggested
    Work at office
    Remote work

    GovernmentJobs.com

    Parkville, MD
    4 days ago
  •  ...organization's values, traditions, and – most importantly – our employees to achieve these goals. Nature of Work: The Administrative Assistant III performs complex administrative and secretarial duties requiring independent judgment, discretion, and knowledge of office... 
    Suggested
    Full time
    Part time
    H1b
    Work at office
    Remote work
    Visa sponsorship
    Free visa

    Maryland Transportation Authority Police

    Parkville, MD
    8 days ago
  •  ...Administrative Assistant The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. Ministerial Duties These responsibilities... 
    Suggested
    Work at office
    Local area

    Fellowship of Christian Athletes

    White Marsh, MD
    2 hours ago
  •  ...SUMMARY: Under general supervision, provides a variety of administrative legal support services to Medical System attorneys. Performs...  ...progressively responsible position(s) in a senior level administrative assistant's role(s) in a legal setting is required. * Experience... 
    Suggested
    Temporary work
    Casual work
    Work at office
    Immediate start
    Shift work

    Accede Solutions Inc.

    Baltimore, MD
    14 hours ago
  •  ...fielding calls, organizing deliveries, scheduling, communication with vendors. Ability to work closely with designer as multitasking assistant. Must hate clutter and love accomplishing items on checklist. Responsible, takes initiative, self starter. Ability to work... 
    Work at office

    Clearstream

    Baltimore, MD
    9 days ago
  • $22 - $24 per hour

     ...exposure in various environments. Establish and actively monitor appropriate video framing consistent with legal videography norms. Assist clients with varying audio, video, and technology issues both in-person and remotely. Develop and maintain a high-level... 
    Hourly pay
    Remote work
    Shift work

    Planet Depos

    Nottingham, MD
    4 days ago
  •  ...Work At Home Data Entry - Remote - Administrative Assistant Dundalk, United States | Posted on 07/22/2026 JoinOur Team as a Work-From-Home Data Entry ResearchPanelist! Are youready to earn money from the comfort of your own home?This exciting opportunity is perfect... 
    Full time
    Immediate start
    Remote work
    Work from home

    Maxion Corp

    Dundalk, MD
    1 day ago
  • $18 - $29.74 per hour

     ...About the Job General Summary of Position The Office Assistant performs a variety of assigned clerical and patient care duties essential...  ...clinical dictations, order and maintaining clinical and administrative supplies, creating patient registration packets for patients... 
    Work at office
    Flexible hours

    MedStar Health

    Perry Hall, MD
    14 hours ago
  • $48k - $55k

     ...Overview The Baltimore office of Nelson Mullins, an Am Law 100 law firm, is seeking an Administrative Support Assistant to provide administrative support to a dynamic team of legal professionals. This entry-level position offers an excellent opportunity for a motivated... 
    Work at office

    Nelson Mullins Riley & Scarborough

    Baltimore, MD
    3 days ago
  •  ...professional manner; Handle tenant and client inquiries, including maintenance requests; Coordinate and log maintenance work orders; Provide general administrative and clerical support to the office team; Assist with scheduling, data entry, and office coordination tasks... 
    Work at office

    LHH Talent

    Cockeysville, MD
    14 hours ago
  • $11 - $15 per hour

     ...College H.U.N.K.S. Hauling Junk & Moving is currently looking for an Administrative Assistant! Hours: Monday, Tuesday, Friday, and Saturday; 10:00am – 4:00pm ((1) One hour break or (2) 30 Minute Breaks) Job Description Prepare the next day paperwork for all trucks running... 
    Live out
    Work at office
    Monday to Friday

    COLLEGE HUNKS HAULING JUNK AND MOVING

    Baltimore, MD
    14 hours ago
  •  ...Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones...  ...and client centric manner. Maintain confidential personnel files. Administrative Assistant, Administrative, Assistant, Retail... 

    Compass Group, PLC

    Baltimore, MD
    3 days ago
  • $15 per hour

     ...Levy SectorPosition Title: Administrative AssistantPay Range: $15.00to$15.00We Make Applying Easy! Want to apply to this job via text messaging...  ...ID number1551749.The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message... 
    Remote work

    Levy Sector

    Baltimore, MD
    1 day ago
  •  ...Levy Restaurants - JobID: A98C00DE23984B1F4BDEA554F3675780 [Office Assistant / Receptionist] As an Administrative Assistant at Levy, you'll: Schedule and calendar upkeep; Field general inquiries and redirect to the appropriate department; Research projects; Finalize and... 
    Work at office
    Immediate start

    Levy Restaurants

    Baltimore, MD
    2 days ago
  • $20.57 - $36.27 per hour

     ...About the Job Summary of Position: Are you a highly organized administrative professional who thrives in a fast-paced healthcare...  ...Franklin Square Medical Center is seeking an Administrative Assistant to provide executive-level administrative support to the Sr Director... 
    Work at office

    MedStar Health

    Baltimore, MD
    14 hours ago
  • $36.47 per hour

     ...as the central coordination point for all general office and administrative functions supporting the Division of Logistics & Commuter Services...  ...systems and supports multiple functional teams, including assisting the Property Team with Government and Contract property... 
    Hourly pay
    Full time
    Contract work
    Temporary work
    For contractors
    Work at office
    Local area

    Katmai

    Baltimore, MD
    2 days ago
  •  ...Position : Administrative Assistant Location : Sparks, MD Duration : 3 Months Total Hours/week : 40.00 1st Shift Client: Medical Device Company Job Category: Admin/Clerical Level Of Experience: Entry Level Employment Type: Contract... 
    Contract work
    Work at office
    Day shift

    MILLENNIUMSOFT

    Baltimore, MD
    36 minutes ago
  • $15.5 - $18.5 per hour

     ...medical records filing, transcription, transfer of records, and assist the facility in completing these responsibilities. Perform...  ...including, but not limited to, answering phones, mailing, administrative filing, copying, faxing, petty cash, and typing. Assist with... 
    Hourly pay
    Full time
    Flexible hours
    Weekend work

    Pyramid Healthcare

    Joppa, MD
    14 hours ago
  • $20 per hour

     ...is ideal for candidates with experience in customer service, administrative support, logistics, transportation, import/export operations,...  ...with ocean carriers, airlines, and transportation providers. Assist with resolving shipment issues and delays. Maintain accurate... 
    Contract work
    Temporary work
    Work at office
    Monday to Friday

    TEKsystems

    Baltimore, MD
    3 days ago
  • $17 - $19 per hour

     ...Description Caring Hands Behavioral health Center is an Outpatient Mental Health Clinic with PRP services. We are looking for an Administrative Assistant/Office Manager to join our team. Our starting salary will range based on experience. Our is office located in Baltimore... 
    Full time
    Remote work
    Monday to Friday

    Caring Hands Behavioral Health Center

    Baltimore, MD
    1 day ago
  •  ...consulting firm supporting several military installations and federal agencies across the nation. We are seeking Administrative Assistant to support a new mission in the Baltimore, MD area. This role serves as the central coordination point for all general... 
    Contract work
    Temporary work
    Work at office
    Flexible hours

    Bristol Bay Native Corporation

    Baltimore, MD
    1 day ago
  •  ...Administrative Assistant ACI is a Woman-Owned Small Business professional services provider of engineering and technical services to the United States Government. We seek an experienced Administrative Assistant to serve as part of ACI's Government Programs Team, which... 
    Contract work
    Work experience placement
    Work at office
    Local area

    Augustine Consulting

    Baltimore, MD
    1 day ago
  •  ...Title: Administrative Assistant Position Function: We are looking for an Administrative Assistant to perform a variety of administrative tasks and personally support our company's CEO. To be successful in this role, you should be well organized, have great time management... 
    Work at office

    Changing Lives at Home Mental Health Inc

    Baltimore, MD
    3 days ago
  • $23 - $25 per hour

     ...Administrative Assistant Location: 9690 Deereco Rd. Timonium, MD 21093 Employment Type: Full-Time Work Arrangement: In-Office Salary Range: $23.00 - $25.00 per hour Why Join KatzAbosch? At KatzAbosch, we help our clients and employees to create, grow, and protect... 
    Hourly pay
    Full time
    Temporary work
    Work at office
    Local area

    KatzAbosch

    Lutherville Timonium, MD
    2 days ago
  •  ...Disability/Protected Veteran Status Position Description: We are seeking a highly organized and detail-oriented Administrative Assistant to support our brokerage operations. This role is ideal for an administrative professional with insurance knowledge who... 
    Full time
    Work at office
    Remote work
    Work from home

    Choice Financial Group

    Lutherville Timonium, MD
    3 days ago
  • $21.98 per hour

     ...Summary Join Our Team at Mercy Medical Center - Now Hiring an Administrative Assistant! Mercy Medical Center is honored to be recognized by Newsweek as one of America's Most Trustworthy Companies for three consecutive years (2023-2025) and as one of America's... 
    Temporary work
    Work experience placement
    Work at office
    Immediate start
    Flexible hours

    Mercy Medical Center

    Baltimore, MD
    2 days ago
  • $16.5 per hour

     ...St. Francis de Sales Catholic Parish, located in Abingdon, MD , is seeking an Administrative Assistant to join our team. This role provides a welcoming and professional presence for all who interact with the parish office and serves as a key member of the administrative... 
    Hourly pay
    Work at office
    2 days per week

    Archdiocese of Baltimore

    Abingdon, MD
    1 day ago
  • $16 - $30 per hour

     ...clerks come from all different backgrounds, including data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part‑time, retail fields & more. Thank you Thank you for your interest!... 
    Remote job
    Hourly pay
    Part time
    Work at office
    Work from home
    Flexible hours

    Jobconversion, LLC

    Baltimore, MD
    2 days ago
  •  ...own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds whether you've been an administrative assistant, data entry clerk, typist, customer service rep, or even a driver! Why You'll Love This Job: Flexibility at Its Best: Work... 
    Remote job
    Full time
    Part time
    Immediate start
    Work from home
    Flexible hours

    Maxion Corp

    Dundalk, MD
    14 hours ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!