Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in Wisconsin. This role is ideal for someone who enjoys creating order, assisting visitors and callers, and keeping administrative tasks on track in a fast-paced environment. The successful candidate will help maintain an efficient workplace through strong organization, responsive communication, and accurate recordkeeping.

Responsibilities:

• Manage front office activities by greeting visitors, directing inquiries, and ensuring a positive first impression for the organization.

• Handle incoming phone calls and messages promptly, routing requests to the appropriate team members and providing helpful assistance when possible.

• Perform a variety of administrative tasks such as preparing documents, maintaining files, and supporting general office coordination.

• Enter and update information in company records with a high level of accuracy and attention to detail.

• Assist with customer service needs by responding to routine questions and helping resolve basic administrative concerns.

• Support office supply management by tracking inventory, placing orders, and maintaining essential materials for daily operations.

• Help coordinate internal office processes and provide organizational support for ongoing operational needs.

• Previous experience in an administrative, receptionist, or office support role.
• Strong verbal and written communication skills with the ability to interact professionally with customers and colleagues.
• Comfortable managing inbound calls, front desk responsibilities, and general clerical duties.
• Accurate data entry skills with close attention to detail and organization.
• Working knowledge of QuickBooks Online or the ability to learn office systems quickly.
• Ability to prioritize multiple tasks and stay organized in a busy office setting.
• Proficiency with standard office software and general administrative tools.