Oner Active US Office Manager
$70k - $100kOner Active
Role: US Office Manager Reports into : Head of Operations Contract Type: Full Time, working 7.5 hours per day, 5 days per week Location: New York, USA, working 5 days a week office based About Us Nothing is clearer to us than the belief that every woman should include strength training in her life to enhance both physical and mental well-being. It's about building strong bodies and even stronger minds, asserting their right to take up space in the gym, and allowing the spotlight to shine bright on their progress. To us, strength training represents a determined, goal-oriented mindset and an unwavering work ethic. We don't wait for success; we create it through hard work and determination. When faced with challenges, we don't back down; instead, we break through barriers, recognising that true progress lies on the other side. These are the pillars that form the foundation of Oner Active. We consistently challenge ourselves to create innovative and impactful products, so that you can perform better. With our range of products and innovative approach, we provide a wide variety of colours to ensure that all skin tones genuinely radiate in Oner. Our Purpose and Mission We are on a mission to unite and empower women to be the strongest version of themselves through strength training. We want to inspire women to take centre stage in the gym by promoting strength training, which underpins all movement and sport, as a healthy foundation in life. About You: New York is our first US office as we grow the Oner Active presence in the US. It's essential that the New York office looks, feels and runs like an extension of our London HQ, the same design language, the same energy, the same culture, so that anyone walking into either office feels like they're in the same company. We are looking for an experienced Office Manager to lead the set-up of our first US office in and then run it day-to-day once it's open. This is a step up from a typical Office Manager role, you will have built an office from scratch before, and you'll bring your own network of contacts in the New York area to make that happen. Our London team will be scoping potential spaces with our US realtor, so you won't need to find the site yourself, but you will be the senior voice on the ground shaping it, project-managing the fit-out, and making sure it reflects our brand image and ethos, just as our other offices around the world do. Once the office is open, you'll take full ownership of office operations, facilities and culture for a growing team of 25-30 people. You'll be responsible for: Office Set-Up (Pre-Launch)
- Partnering with our London team and US realtor to assess shortlisted spaces on the ground, against our brand, culture and capacity needs
- Project-managing the office fit-out from empty space to move-in ready, on a lean, cost-conscious budget, we're not looking for a big-spend renovation
- Working with our London team to ensure the office mirrors the design and vibe of our London HQ
- Sourcing and managing local contractors, furniture suppliers and tradespeople to deliver the build-out
- Setting up all core office infrastructure - internet/telecoms, security and access systems, furniture installation and signage
- Establishing vendor and supplier relationships in New York (cleaning, maintenance, security, IT) ahead of opening
- Ensuring the space meets local health, safety and building compliance requirements before launch
- Running the smooth day-to-day running of the office environment
- Maintaining a clean, organised, and professional workspace
- Managing ordering and restocking of office consumables and supplies
- Proactively identifying and addressing operational issues
- Coordinating building maintenance requests and ensuring timely resolution
- Monitoring and recording utility meter readings (e.g., electricity, water)
- Managing repairs, upgrades, and ongoing facilities upkeep in partnership with building management
- Working with our IT Manager in London HQ and external support partners to support the team with IT and tech issues
- Maintaining strong relationships with external service providers (e.g., cleaners, maintenance, security)
- Monitoring vendor performance to ensure high-quality service delivery
- Reviewing contracts and negotiating terms when needed, in partnership with the Head of People
- Acting as the primary liaison with the building's security team
- Managing employee access cards and keys; enforcing security protocols
- Ensuring compliance with health, safety, and security regulations
- Supporting a positive workplace culture by coordinating office events and team-building activities
- Working with the London People team to ensure the office feels culturally consistent with our other offices
- Addressing employee feedback related to the workplace experience
- Implementing and maintaining office systems to streamline workflows and improve efficiency
- Overseeing inventory and ensuring office supplies and equipment are well-stocked and functional
- Developing tracking systems to reduce waste and avoid shortages
- Serving as the first point of contact for office-related queries and support
- Communicating timely updates on office changes, events, and service disruptions
- Coordinating internal messaging related to office operations and engagement
- Managing and tracking both the office set-up budget and ongoing office-related expenses with the London team
- Maintaining accurate budget records and preparing spending reports as needed and identify cost-saving opportunities
- Proven experience setting up and launching an office from scratch, not just refurbishing an existing space
- An established network of contractors, designers, vendors and suppliers in New York
- 5+ years of experience in office management or facilities management at a senior level, ideally including project management of a fit-out or build-out, in a fast-paced or start-up environment
- Experience managing an office environment for creative, marketing and commercial teams
- A working understanding of US commercial real estate and office fit-out processes
- Confidence operating independently as the most senior person on the ground, representing the brand and the London team
- Exceptional organisational skills with the ability to prioritise and manage multiple responsibilities effectively
- A keen eye for detail and design, with the judgement to keep our New Yorki office true to the Oner Active look and feel
- Excellent communication skills, both verbal and written, and comfortable collaborating remotely with a London-based team
- Knowledge of US health and safety and building regulations as they apply to office environments
Vacancy posted 8 days ago
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