Office Manager

Nimble Office Manager

We're looking for a highly organized, proactive, and hands-on Office Manager to own the day-to-day operations and employee experience of Nimble's New York office.

This role is ideal for someone who enjoys creating a smooth, welcoming, and well-organized workplace, takes ownership, notices the small details, and is comfortable managing multiple operational needs independently.

This is a 50% part-time position, working on-site from our New York office on Mondays, Tuesdays, and Thursdays.

Office Operations & Administration

Responsibilities include:

• Owning the day-to-day operations of the New York office and ensuring everything runs smoothly.
• Managing ongoing office payments and administration, including rent, utilities, vendor invoices, and credit authorization forms.
• Working closely with building management and external vendors, including handling maintenance issues, coordinating repairs, and scheduling technicians.
• Partnering with the Finance and Payments teams on company credit cards, expenses, and invoice submissions.
• Managing incoming and outgoing mail and shipments, including packages for employees, customers, conferences, and company activities.
• Coordinating employee business travel and hotel bookings as needed.
• Managing office inventory, including snacks, food, office supplies, and other day-to-day needs.
• Managing technical inventory, including laptops, accessories, and other office equipment.
• Maintaining and continuously improving the office environment, including organization, office design, and overall look and feel.
• Managing vendors, service providers, and recurring operational needs.
• Identifying operational gaps and proactively improving office processes.

Employee Experience

Responsibilities include:

• Owning key employee experience touchpoints within the New York office.
• Coordinating onboarding logistics and ensuring new employees have a smooth and welcoming first-day experience.
• Managing birthdays, employee milestones, celebrations, gifts, and other important employee moments.
• Supporting offboarding logistics when relevant.
• Handling individual employee needs related to the office and workplace.
• Serving as the go-to person for employees regarding office-related matters.

Internal Events & Culture

Responsibilities include:

• Planning and managing the full logistics of major annual company events, including offsites, SKO, and other flagship gatherings.
• Organizing recurring team activities such as team lunches, seasonal Happy Hours, birthdays, celebrations, and social events.
• Coordinating vendors, venues, catering, transportation, equipment, and other event-related logistics.
• Supporting initiatives that strengthen company culture and the overall employee experience.

Requirements

Requirements include:

• Previous experience in office management, workplace operations, administration, employee experience, hospitality, or a similar role.
• Strong organizational and operational skills with excellent attention to detail.
• Ability to independently manage vendors, logistics, invoices, expenses, and multiple priorities.
• Proactive, hands-on, and solution-oriented approach.
• Strong interpersonal and communication skills.
• High level of ownership, reliability, and follow-through.
• Service-oriented mindset and genuine care for employee experience.
• Excellent English communication skills.
• Comfortable working in a fast-paced startup environment.
• Experience organizing company events is a strong advantage.

About Us

Nimble is the company leading the AI web search category. Our products are used by leading businesses in financial services, retail, market intelligence, and coding to build best-in-class AI agents with accurate, auditable programmatic access to the web.

We've raised over $70 million from Norwest, Databricks Ventures, Target Global, Square Peg, and others to build expert-level web search for AI. Hundreds of enterprise customers already run on Nimble, and we're forming a world-class team of engineers, researchers, designers, marketers, sellers, and operational experts to achieve our mission.

Why join Nimble?

• Work on a deeply technical platform powering real-time AI and enterprise decisions
• Help define the future of Web Search Agents and live web intelligence
• Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership