Legislative Administrative Coordinator

Job description

We are seeking a highly organized and detail oriented Administrative Coordinator to support a government relations team with legislative tracking, calendar management, meeting coordination, and administrative operations. This role is ideal for a proactive communicator who can manage competing priorities, stay ahead of important deadlines, and ensure the team is informed of upcoming hearings, meetings, and legislative updates. The ideal candidate has at least two years of administrative or coordination experience, strong written and verbal communication skills, and the ability to learn new software quickly. A bachelor's degree or an associate degree with relevant administrative experience is preferred. Prior legislative or political experience is a plus but not required.

Why You Want to Work Here

• Gain valuable experience in government affairs, public policy, and the legislative process.

• Work closely with experienced professionals and support meaningful initiatives across state and local government.

• Develop skills in research, communication, project coordination, and administrative operations.

• Take ownership of important deadlines, calendars, and processes while contributing to a collaborative team.

Responsibilities

• Monitor legislative calendars, committee schedules, municipal council meetings, and board agendas.

• Track bills, resolutions, ordinances, hearings, and regulatory updates across multiple jurisdictions.

• Maintain legislative tracking software, shared calendars, contact databases, and organized records.

• Proactively communicate schedule changes, upcoming deadlines, filing requirements, and action items to the team.

• Prepare meeting agendas, hearing packets, briefing materials, and summaries of legislative meetings.

• Coordinate meeting logistics, scheduling, travel arrangements, and materials for legislators, agency officials, and external partners.

• Draft correspondence, memos, meeting notices, and routine reports.

• Attend select hearings and meetings, document outcomes, and distribute timely summaries.

• Manage incoming calls and emails professionally while maintaining confidentiality and discretion.

• Support special projects and additional administrative duties as needed.

Requirements

• Bachelor's degree preferred, or an associate degree with at least two years of administrative experience. Equivalent experience will be considered.

• At least two years of experience in administrative support, scheduling, office coordination, or a related field.

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills.

• Proactive approach to communication, follow up, and problem solving.

• Proficiency in Microsoft Office or Google Workspace and familiarity with shared calendars.

• Ability to learn new software and maintain accurate records.

• Professional demeanor and discretion when handling confidential or politically sensitive information.

• Ability to work full time in the office, with occasional early mornings or evenings as needed.

• Prior legislative, political, government, or public policy experience is a plus but not required.